Project 2013 Introduction

Lesson 4 – Working with Resources

Project 2013

NOTE

When collaborating on a project using the Microsoft Project Server, users can log on using either their Windows user account or a Microsoft Project Server user name. You can use the Collaborate page in the Options dialog box to indicate which name to use for identification. If you are set up to use the Microsoft Project Server and do not know a resource’s Windows user name, you can enter it later from a list after adding the resource. To find the name, double-click the resource name to open the Resource Information dialog box. On the General page, select the Details button and select Yes , if prompted that a program is trying to access your e-mail addresses. If you are using Outlook as your e-mail program, you can use the Address Book link to open your Contacts folder.

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Procedures

1. Click the Add Resources button found in the Insert group of the Resource tab. 2. Select Active Directory… or Address Book… 3. Double-click the desired resources or select resources and click on the Add button.

4. Click

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A SSIGNING A W ORK R ESOURCE TO A T ASK

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Discussion

Once you have created work resources, you can assign them to specific tasks. Assigning resources to tasks enables you to see if you have enough resources to complete the tasks or if the resources are overallocated. A resource is overallocated if it is assigned more work than it can complete in the given time frame. In most resource views, overallocated resources appear in red. You assign resources to tasks in a task view, such as the Gantt Chart view. To assign a resource, you select a task and then open the Assign Resources dialog box. In this dialog box, you select the resource that you want to assign to the task and indicate the number of units you want to assign. For example, to assign two of the same type of resource to a task, you would enter a unit value of 200% .

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