Word 2016 Why Does Word Do That? Using Auto Features

WORD 2016

W HY D OES W ORD D O T HAT ? U SING A UTO F EATURES

OFFICEPRO, Inc. 8 Granite Pl. Suite 26 Gaithersburg, MD 20878 MD: (301) 468-3312 DC: (202) 347-1114 VA: (703) 922-0400 Fax: (301) 263-6879 www.officeproinc.com help@officeproinc.com

W ORD 2016

W HY D OES W ORD D O T HAT ? U SING A UTO F EATURES

Presented by OFFICEPRO, Inc.

Manual # MS16-270-0.5S-3HP

Copyright 2019, all rights reserved. Material may not be reproduced in any form without written approval from OFFICEPRO, Inc.

About OFFICEPRO – We Change Lives! OFFICEPRO is a software-training company that specializes in providing high-quality, cost- effective, training services to our clients. OFFICEPRO has been providing computer training since 1984. We assist our clients in determining the most advantageous training solutions for their particular requirements and work with them to implement these solutions effectively in a flawless manner.

Student Expectations

Instructors OFFICEPRO’s instructors are simply the best in the business. They each have at least two years of stand-up training experience as well as “real world” experience in the applications they teach. The instructor teaching you today was chosen specifically for your class. When assigning an instructor we consider many variables. The instructor is available to answer questions throughout the day and after class.

Students can expect the following from an OFFICEPRO class:

Clearly stated class objectives

• •

The opportunity to express what they would like to achieve in class

Relevant training

• •

Hands-on training that allows students to learn by doing, not viewing A schedule for the day including lunch and break times

•

The chance to evaluate the instructor and the overall class.

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What to expect from OFFICEPRO?

Exercise Files

Training Manuals Contain •Discussions & Procedures •Notes & Warnings •Step-by-Steps

•Download from www.officeproinc.com or •Book publisher's website

Course Levels •2 to 3 levels of training for each topic •Call us at 301-468-3312 to learn how to further build your skills

Technical Support •Receive 1 year of post-training support on topics covered in class • Email: help@officeproinc.com • Phone: 301-468-3312

Microsoft Office Specialist Certifications •Validate skills needed to use features of Microsoft Office applications •Contact OFFICEPRO to schedule an exam!

Copyright & Trademarks Copyright 2019 by OFFICEPRO, Inc.. All rights reserved. Information in this document is subject to change without notice and does not represent a commitment on the part of OFFICEPRO. Trademarked names appear throughout this book. Rather than list the names and entities that own the trademarks or insert a trademark symbol with each mention of the trademark name, OFFICEPRO states that it is using the names for editorial purposes and to the benefit of the trademark owner with no intention of infringing upon the trademark. Disclaimer OFFICEPRO has made every effort to ensure the accuracy of this document. If you should discover any discrepancies, please notify us immediately.

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Table of Contents

ABOUT OFFICEPRO – WE CHANGE LIVES! ...............................................................I

WHAT TO EXPECT FROM OFFICEPRO?...................................................................II

TABLE OF CONTENTS ...........................................................................................III

LESSON 1 -

USING AUTOCORRECT....................................................................1 Setting AutoCorrect Options ....................................................................................2 Using the AutoCorrect Options Button ....................................................................4 Creating AutoCorrect Exceptions .............................................................................6 Creating an AutoCorrect Entry ...............................................................................10 Creating a Formatted AutoCorrect Entry ...............................................................13 Deleting an AutoCorrect Entry ...............................................................................16 Exercise...................................................................................................................18 WORKING WITH LISTS ..................................................................19 Customizing Numbered/Bulleted Lists ...................................................................20 Bulleting/Numbering a Multilevel List....................................................................23 Creating a New List Style ........................................................................................25 Sorting a List Alphabetically ...................................................................................29 Exercise...................................................................................................................32 WORKING WITH AUTOFORMAT ...................................................33 Using AutoFormat as You Type ..............................................................................34 Changing AutoFormat Options...............................................................................36 Exercise...................................................................................................................40

LESSON 2 -

LESSON 3 -

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Lesson 1 - U SING A UTO C ORRECT

This lesson covers the following objectives:

Setting AutoCorrect Options Using the AutoCorrect Options Button Creating AutoCorrect Exceptions Creating an AutoCorrect Entry Creating a Formatted AutoCorrect Entry Deleting an AutoCorrect Entry Exercise

Lesson 1 – Using AutoCorrect

Word 2016

S ETTING A UTO C ORRECT O PTIONS  D ISCUSSION

AutoCorrect automatically corrects misspelled or mistyped words as you type. For example, if you inadvertently type teh instead of the , Word automatically makes the correction. Word comes with a predefined list of commonly misspelled or mistyped words.

Word provides several AutoCorrect options that can be enabled or disabled. For instance, you can enable or disable automatically correcting two consecutive capital letters (such as GReat to Great ) or the accidentally enabling the [Caps Lock] key, as well as the automatically capitalizing the first letter in a sentence and the days of the week.

AutoCorrect cannot make the corrections immediately, because it needs to sense what you are typing before it can make a change. As soon as you press the [Spacebar] key or type punctuation, AutoCorrect attempts to make the correction.

In some situations, you do not want AutoCorrect to correct text. In these cases, disable the applicable option, or use the AutoCorrect Options list to reverse the AutoCorrect correction or to automatically stop correcting the entry.

AutoCorrect dialog box

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Word 2016

Lesson 1 – Using AutoCorrect



P ROCEDURES

1. Select the File tab

.

2. Select Options . 3. Select the Proofing option.

4. Select the AutoCorrect Options... button

.

5. Select or deselect AutoCorrect options as desired.

6. Select the OK button

.

7. Select the OK button

.



S TEP - BY -S TEP From the Student Data directory, open AUTOCOR.DOCX . Setting AutoCorrect options.appears

Type EXercise at the beginning of the title Equipment Descriptions at the top of the page and press [Spacebar] . Make sure that you type the text with both an uppercase E and an uppercase X . Notice that the word EXercise changes to Exercise as soon as you press [Spacebar] .

Steps

Practice Data

1. Select the File tab

Click

The Backstage view appears.

2. Select Options .

Click Options

The Word Options dialog box opens.

3. Select the Proofing option. The Proofing screen appears.

Click Proofing

4. Select the AutoCorrect Options button. The AutoCorrect dialog box opens to the AutoCorrect tab. 5. Select or deselect AutoCorrect options as desired. The AutoCorrect options are

Click

Click

Correct TWo

INitial CApitals to deselect it

selected or deselected accordingly.

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Lesson 1 – Using AutoCorrect

Word 2016

Steps

Practice Data

6. Select OK .

Click

The AutoCorrect dialog box closes and the AutoCorrect settings are saved.

7. Select OK .

Click

The Word Options dialog box closes.

Type BEfit before the text Exercise Bike in the third paragraph and press [Spacebar] . Notice that the letter E remains capitalized.

Open the AutoCorrect dialog box again and select the Correct TWo INitial CApitals option. Then, close both dialog boxes.

U SING THE A UTO C ORRECT O PTIONS B UTTON  D ISCUSSION

The AutoCorrect Options button appears as a hollow, blue bar when you point to or position the insertion point near text that was automatically corrected. When you point to the blue bar, the AutoCorrect Options button appears. Use available AutoCorrect options to change the text back to what was originally typed, have AutoCorrect stop automatically correcting the text, or open the AutoCorrect Options dialog box.

For example, after you type the first line of text in a numbered or bulleted list and press [Enter] , the AutoCorrect Options button appears. At this point, you can accept the AutoFormatting and continue typing your list, or you can use the AutoCorrect Options list to undo the previous automatic list formatting or to end the list on the current line.

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Word 2016

Lesson 1 – Using AutoCorrect

Use AutoCorrect options

NOTE Permanently disable AutoFormatting numbered and bulleted lists by deselecting List Styles or Automatic Bulleted Lists from the AutoCorrect list. If the document contains a numbered list above the current list, the AutoCorrect Options button appears, allowing you to continue the numbering sequence from the previous list or restart the numbering.



P ROCEDURES

1. Point to text that has been AutoCorrected. 2. Point to the blue bar under the AutoCorrected word.

3. Click the AutoCorrect Options button

.

4. Select the desired option.



S TEP - BY -S TEP Use the AutoCorrect Options button.

If necessary, enable the Correct TWo INitial CApitals option in the AutoCorrect dialog box.

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Lesson 1 – Using AutoCorrect

Word 2016

Click at the beginning of the text Treadmaster Rower in the fifth paragraph, type BEfit and press the [Spacebar] . Make sure that you type the text with an uppercase B and E . Notice that Word corrects the text to Befit .

Steps

Practice Data

1. Point to text that was AutoCorrected.

Point to Befit

A blue bar appears below the text.

2. Point to the blue bar under the AutoCorrected text. The AutoCorrect Options button appears. 3. Click the AutoCorrect Options button.

Point to the blue bar under the word Befit

Click

A list of available options appears.

4. Select the desired option. The option is selected.

Click Change back to “BEfit”

C REATING A UTO C ORRECT E XCEPTIONS  D ISCUSSION Sometimes you might not want AutoCorrect to correct specific text, although you do want the AutoCorrect option enabled. In these instances, you can create an exception.

There are two common types of exceptions. By default, Word capitalizes the first letter of the first word after a period. This means that the first word after any abbreviation is potentially capitalized. Word maintains a list of exceptions, and you can add to this list if you have abbreviations you use regularly.

The other common type of exception involves initial capitals. Normally, Word corrects a word such as BEfit to read Befit . You may, however, have a product line called BEfit that you do not want Word to correct. Although you can disable the Correct TWo INitial CApitals option, you do not want to disable it just for one word. On the AutoCorrect Exceptions dialog box, INitial CAps tab, list words you want Word to ignore.

Use the Other Corrections page to list exceptions that do not fall into either of the above categories.

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Word 2016

Lesson 1 – Using AutoCorrect

Create an AutoCorrect exception

NOTE When the Automatically add words to list option is selected and you use the [Backspace] key to erase and type over an AutoCorrect correction, Word automatically adds the correction to the appropriate exceptions list. Create an AutoCorrect exception with the AutoCorrect Options button. Type the text in the document as you want it to appear and let Word correct it. Then, click the AutoCorrect Options button and select the Stop command; Word adds the word to the appropriate exceptions list.



P ROCEDURES

1. Select the File tab 2. Select Options . 3. Select the Proofing option.

4. Select the AutoCorrect Options... button

.

5. Select the Exceptions button

.

6. Select the First Letter tab. 7. Type the text you want to add to the exception list in the Don’t capitalize after box.

8. Select the Add button

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Lesson 1 – Using AutoCorrect

Word 2016

9. Select the INitial CAps tab. 10. Type the text you want to add to the exception list in the Don’t correct box.

11. Select the Add button

.

12. Select the OK button

.

13. Select the OK button

.

14. Select the OK button

.



S TEP - BY -S TEP Create AutoCorrect exceptions.

Click at the end of the BEfit Treadmaster Rower paragraph, after the order number TM55301 ; press [Spacebar] ; and type the text Sugg. retail price $169.95. . Notice that AutoCorrect capitalizes the word Retail .

Steps

Practice Data

1. Select the File tab.

Click

The File menu opens.

2. Select Options .

Click Options

The Word Options dialog box opens.

3. Select the Proofing option. The Proofing screen appears.

Click Proofing

4. Select the AutoCorrect Options button. The AutoCorrect dialog box opens to the AutoCorrect tab.

Click

5. Select Exceptions .

Click

The AutoCorrect Exceptions dialog box opens.

6. Select the First Letter tab.

Click the First Letter tab, if necessary

The First Letter page is displayed, with the insertion point in the Don’t capitalize after box.

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Word 2016

Lesson 1 – Using AutoCorrect

Steps

Practice Data

7. Type the text you want to add to the exception list in the Don’t capitalize after box. The text appears in the Don’t capitalize after box.

Type sugg.

8. Select Add .

Click

The exception appears in the Don’t capitalize after list box.

9. Select the INitial CAps tab.

Click the INitial CAps tab

The INitial CAps page is displayed, with the insertion point in the Don’t correct box. 10. Type the text you want to add to the exception list in the Don’t correct box. The exception appears in the Don’t correct box.

Type BEfit

11. Select Add .

Click

The exception appears in the Don’t correct list box.

12. Select OK .

Click

The AutoCorrect Exceptions dialog box closes and the exceptions are saved.

13. Select OK . The AutoCorrect dialog box closes. Click

14. Select OK .

Click

The Word Options dialog box closes.

Click before the Body Lean Folding Stepper text at the bottom of the first page, type BEfit and press [Spacebar] . Notice that AutoCorrect does not correct BEfit .

Scroll as necessary and click at the end of the same paragraph, after the order number TM55302 ; press [Spacebar] ; and type Sugg. retail price $99.95 . Notice that AutoCorrect does not capitalize the word retail .

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Lesson 1 – Using AutoCorrect

Word 2016

C REATING AN A UTO C ORRECT E NTRY  D ISCUSSION

If you commonly misspell or mistype a word, you can create an AutoCorrect entry for it. After creating an AutoCorrect entry, the word is automatically replaced by the correct text whenever you mistype it in a document.

Also, create an AutoCorrect entry for any frequently used word or phrase. Whenever you type the defined AutoCorrect entry, Word automatically expands it into the complete word or phrase. In addition, if you create the AutoCorrect entry in all lowercase letters, it will be easier to type. For example, if your company name is Worldwide Sporting Goods , you can create an AutoCorrect entry for it as wsg . Then, whenever you type wsg , the full company name appears, correctly spelled and with the correct capitalization.

Add AutoCorrect entries as plain or formatted text. AutoCorrect formats plain text to match the text it is replacing. Formatted AutoCorrect entries, however, always retain their defined formatting. For example, if you create an AutoCorrect entry for wsg as shown above and type it in bold, 14-point text, the expanded text will always be bold and 14 points as well.

The name for the AutoCorrect entry appears in the Replace box in the AutoCorrect dialog box and can be up to 31 characters long. The replacement text appears in the With box and can contain paragraph marks and graphics as well as text.

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Word 2016

Lesson 1 – Using AutoCorrect

Create an AutoCorrect entry

NOTE Before you create an AutoCorrect entry, scan the list of default AutoCorrect entries to see if the word is already there. Add words to the AutoCorrect list from the Spelling and Grammar dialog box while you are spell checking a document. To use the Replace text as you type feature, that option must be enabled on the AutoCorrect page in the AutoCorrect dialog box.



P ROCEDURES

1. Select the File tab

.

2. Select Options . 3. Select the Proofing option.

4. Select the AutoCorrect Options... button

.

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Lesson 1 – Using AutoCorrect

Word 2016

5. Type the desired AutoCorrect entry name in the Replace field. 6. Select the With field. 7. Type the expanded word or phrase in the With field.

8. Select then Add button

.

9. Select the OK button

.

10. Select the OK button

.



S TEP - BY -S TEP Create an AutoCorrect entry.

Steps

Practice Data

1. Select the File tab.

Click

The File menu opens.

2. Select the Options button.

Click Options

The Word Options dialog box opens.

3. Select the Proofing option. The Proofing screen appears. 4. Select the AutoCorrect Options button.

Click Proofing

Click

The AutoCorrect dialog box opens to the AutoCorrect tab.

5. Type the desired AutoCorrect entry name in the Replace box. The text appears in the Replace box.

Type wsg

6. Select the With box.

Press [Tab]

The insertion point appears in the With box.

7. Type the expanded word or phrase in the With box. The text appears in the With box.

Type Worldwide Sporting Goods

8. Select Add .

Click

The entry appears in the list of existing AutoCorrect entries.

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Word 2016

Lesson 1 – Using AutoCorrect

Steps

Practice Data

9. Select OK .

Click

The AutoCorrect dialog box closes and the AutoCorrect entry is saved.

10. Select OK .

Click

The Word Options dialog box closes.

Go to the top of the document and click before the text is a division of International Product in the first line below the Exercise Equipment Descriptions heading. Type wsg and press [Spacebar] . Notice that the inserted text adopts the formatting of the adjacent text.

Go to the top of the document and press [Enter] to create a blank line. Click in the blank line, type wsg , and press [Spacebar] . Notice again that the inserted text adopts the formatting of the text below it. C REATING A F ORMATTED A UTO C ORRECT E NTRY  D ISCUSSION When formatted text is selected for an AutoCorrect entry, it can be stored as plain or formatted text. The Plain text option stores an AutoCorrect entry without formatting. When inserted, the AutoCorrect entry always adopts the adjacent text formatting. For example, if you create an AutoCorrect entry for the heading Worldwide Sporting Goods (formatted as Arial, 14 points, and bold) and select the Plain text option, the AutoText entry will adopt the formatting of adjacent text when inserted, even though the original heading text was formatted. The Plain text option is the default option.

The Formatted text option stores the AutoCorrect entry formatting as well. If the formatted Worldwide Sporting Goods text is stored as formatted text, AutoCorrect always inserts the formatted text.

In Word 2016, you must create the formatted text in a Word page then copy and paste the formatted text into the replace with field. When you do the Formatted text option is automatically selected. When you add the text it maintains all formatting including centering.

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Lesson 1 – Using AutoCorrect

Word 2016

Create a formatted AutoCorrect entry

NOTE To use the Replace text as you type feature, the option must be enabled on the AutoCorrect tab in the AutoCorrect dialog box.



P ROCEDURES 1. Select the text you want to use for the AutoCorrect entry.

2. Select the File tab

.

3. Select Options . 4. Select the Proofing option.

5. Select the AutoCorrect Options... button . 6. Type the desired AutoCorrect entry name in the Replace field. 7. Paste the formatted text in the With field.

8. Select the Add button

.

9. Select the OK button

.

10. Select the OK button

.

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Word 2016

Lesson 1 – Using AutoCorrect



S TEP - BY -S TEP Create a formatted AutoCorrect entry.

Before you start make sure WorldWide Sporting Goods is formatted as 14 point, Arial, bold, and centered.

Steps

Practice Data

1. Select the text you want to use for the AutoCorrect entry. The text is selected.

Click in the selection bar (the blank area) to the left of the Worldwide Sporting Goods heading

2. Select the File tab.

Click

The File screen appears.

3. Select Options .

Click Options

The Word Options dialog box opens.

4. Select the Proofing option. The Proofing screen appears. 5. Select the AutoCorrect Options button.

Click Proofing

Click

The AutoCorrect dialog box opens to the AutoCorrect tab.

6. The selected text appears in the With field. The Formatted text options is automatically activated. 7. Type the desired AutoCorrect entry name in the Replace box. The text appears in the Replace box.

The selected text appears in the field

Type wsgf

8. Select the Formatted text option.

Click

Formatted text , if

The Formatted text option is selected.

necessary

9. Select Add .

Click

The entry appears in the list of existing AutoCorrect entries.

10. Select OK .

Click

The AutoCorrect dialog box closes and the formatted AutoCorrect entry is saved.

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Lesson 1 – Using AutoCorrect

Word 2016

Steps

Practice Data

11. Select OK .

Click

The Word Options dialog box closes.

Go to the end of the document (below the page break), type wsgf , and press [Spacebar] . Notice that the inserted text is formatted.

D ELETING AN A UTO C ORRECT E NTRY  D ISCUSSION

When you no longer need an AutoCorrect entry, you can delete it. Deleting unnecessary AutoCorrect entries reduces the size of the AutoCorrect list and can save you time if you frequently scroll the list to locate an AutoCorrect entry.

When you delete an AutoCorrect entry, it appears in the Replace and With boxes until you select another AutoCorrect entry or close the AutoCorrect dialog box.

NOTE Delete entries in the AutoCorrect Exceptions dialog box when you no longer need them. Quickly locate an AutoCorrect entry in a long list of entries by typing the entry name in the Replace box.



P ROCEDURES

1. Select the File tab

.

2. Select Options . 3. Select the Proofing option.

4. Select the AutoCorrect Options... button

.

5. Select the AutoCorrect entry you want to delete.

6. Select the Delete button

.

7. Select the OK button

.



S TEP - BY -S TEP Delete an AutoCorrect entry.

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Word 2016

Lesson 1 – Using AutoCorrect

If necessary, create a wsg AutoCorrect entry with the full entry as Worldwide Sporting Goods .

Steps

Practice Data

1. Select the File tab.

Click

The Office menu opens.

2. Select Options .

Click Options

The Word Options dialog box opens.

3. Select the Proofing option. The Proofing screen appears. 4. Select the AutoCorrect Options button.

Click Proofing

Click

The AutoCorrect dialog box opens to the AutoCorrect page.

5. Select the AutoCorrect entry you want to delete. The AutoCorrect entry is selected.

Scroll as necessary and click wsg

6. Select Delete .

Click

The AutoCorrect entry is removed from the list of existing AutoCorrect entries.

7. Select OK .

Click

The AutoCorrect dialog box closes, and the AutoCorrect entry is deleted.

Practice the Concept: Open the AutoCorrect dialog box and delete the wsgf entry. Then, open the AutoCorrect Exceptions dialog box and delete the sugg. entry on the First Letter page and the BEfit entry on the INitial CAps page. Close the AutoCorrect Exceptions and the AutoCorrect dialog boxes. Close AUTOCOR.DOCX.

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Lesson 1 – Using AutoCorrect

Word 2016

E XERCISE

U SING A UTO C ORRECT



T ASK Use AutoCorrect to correct text and to create, insert, and delete AutoCorrect entries.

1. Open AUTOCORX.DOCX . 2. At the end of the Minimum Order paragraph, add the text All BEfit product line orders are exempt. . Use the AutoCorrect Options button to change Befit back to BEfit . 3. Add BEfit to the INitial CAps exceptions list. 4. Select the text Terms and Conditions of Sale at the top of the document. Do not include the paragraph marker. 5. Create a formatted AutoCorrect entry for the text named tac . 6. Create a plain text AutoCorrect entry for the text Specialty Sports named sps . 7. At the top of page 2, insert the tac AutoCorrect entry. Notice that the inserted text retains its original formatting. 8. Insert the sps AutoCorrect entry on the second line of page 2. Notice that the inserted text adopts the current paragraph formatting. 9. Delete the tac and sps AutoCorrect entries, and remove BEfit from the INitial CAps exceptions list. 10. Close the document without saving it.

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Lesson 2 - W ORKING WITH L ISTS This lesson covers the following objectives:

Customizing Numbered/Bulleted Lists Bulleting/Numbering a Multilevel List Creating a New List Style Sorting a List Alphabetically Exercise

Lesson 2 – Working with Lists

Word 2016

C USTOMIZING N UMBERED /B ULLETED L ISTS  D ISCUSSION

Word provides several preset number and bullet styles you can apply to a list. If none of the predefined bullet or numbering schemes meet your needs, customize a bulleted or numbered list style.

To customize a numbered list style, you can display text or characters both before and after a number as well as choose a different number style. Scale numbers as desired and modify their position and the spacing between them, as well as add kerning. In addition, you can start numbering at a number other than 1 (the default setting).

To customize a bulleted list style, change the bullet shape by changing the symbol or using an image instead.

Many formatting options apply to both bullets and numbers. Align bullets or numbers to the left, right, or center of a specified mark on the horizontal ruler, as well as align the text to a specified mark on the horizontal ruler. In addition, change the amount of indent between the margin and the bullet or number, as well as the distance between the bullet or number and the text.

Format numbers or bullets with any available font and font style, as well as size them as desired. Select from a variety of colors, underline styles, and effects. You can also change the spacing between the margin, the bullet or number, and the text.

After you have used or customized a numbered or bulleted list style, Word makes that style available in the corresponding gallery under Recently Used Number Formats , or Recently Used Bullets and in the associated Library . Select he style from the gallery if you want to apply bulleting or numbering elsewhere in the document.

If, however, you want to change the formatting of a list from a customized style back to one of the standard styles, you only need to apply the new desired style to the list.

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Word 2016

Lesson 2 – Working with Lists

Customizing a numbered list style

NOTE Kerning, which works with TrueType or Adobe Type Manager fonts, refers to the amount of space between specific character combinations, creating more evenly-spaced words. To change the numbering values, select Set Numbering Value from the Numbering Library gallery. The options include Start a new list or Continue from a previous list . Also set the value of a list item to a specific number; the numbering for the following list items continues from that value.



P ROCEDURES 1. Select the bulleted or numbered list items you want to customize.

2. Select the Home tab

, if necessary.

3. Select the right-hand part of the Bullets or Numbering button Paragraph group, as applicable. 4. Select the Define New Bullet or Define New Number Format option, as applicable.

in the

5. Select an option list

, if necessary.

6. Select the desired options.

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Lesson 2 – Working with Lists

Word 2016

7. Select

.



S TEP - BY -S TEP From the Student Data directory, open PRDLIST.DOCX . Customize a bulleted or numbered list style.

Display the rulers, if necessary, by clicking the View Ruler button at the top of the vertical scroll bar.

Steps

Practice Data

1. Drag to select the bulleted or

Drag to select all items under Product - by order of sales , from Treadmaster Rower to Life-Fit 820 Deluxe Treadmill

numbered list items you want to customize. The list items, but not the numbers, are highlighted as you drag.

2. Release the mouse button.

Release the mouse button

The list items, but not the numbers, are selected.

3. Select the Home tab, if necessary. The Home tab appears.

Click

4. Select the right-hand part of the Bullets or Numbering button in the Paragraph group, as applicable. The Numbering Library gallery opens. 5. Select Define New Bullet or Define New Number Format , as applicable. The Define New Number Format dialog box opens. 6. Select an option list, if necessary. A list of available options appears.

Click

Click Define New Number Format

Click Number style

7. Select the desired options.

Scroll as necessary, and click 1st, 2nd, 3rd

The option is selected and previewed in the dialog box.

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Word 2016

Lesson 2 – Working with Lists

Steps

Practice Data

8. Select OK .

Click

The Define New Number Format dialog box closes. The customized numbered list style is applied to the selected list items in the document.

Practice the concept: With the list items still selected, right-click to the left of the list. Select Adjust List Indents from the shortcut menu to open the Adjust List Indents dialog box. Change the Number position to 0.5” , the Text indent to 1” , and the Add tab stop to 1” . Click OK . Notice that the spacing between the margin, the numbering, and the text is changed.

Click anywhere in the document to deselect the list.

B ULLETING /N UMBERING A M ULTILEVEL L IST  D ISCUSSION

Word can automatically add bullets or numbers to each item in a multilevel list (such as an outline with various headings and list items). Word indents each level in a multilevel list differently. If you select a multilevel bulleted or numbering style, Word adds different bullets or numbers to the items at each level and, in a numbered list, restarts the numbering at each sublevel under a heading.

Use one of several preset bulleted or numbered formats in a multilevel list, as well as create a custom format.

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Lesson 2 – Working with Lists

Word 2016

Bulleted multilevel list

NOTE Customize a multilevel list by selecting Define New Multilevel List from the Multilevel List gallery to open the Define New Multilevel list dialog box. Change the settings for each level as desired. To change the list item level, for example promote or demote it a level, select the right-hand part of the Multilevel List button to open the Multilevel List gallery. Select Change List Level then, select the desired level.



P ROCEDURES 1. Select list items to which you want to add bullets or numbers.

2. Select the Home tab

, if necessary.

3. Select the Multilevel List button in the Paragraph group. 4. Select the desired multilevel list style from the List Library section in the Multilevel List gallery.



S TEP - BY -S TEP Add bullets or numbers to a multilevel list.

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Word 2016

Lesson 2 – Working with Lists

Scroll as necessary to view all the text under the Product Features heading.

Steps

Practice Data

1. Select the list items to add bullets or numbers. The text is highlighted as you drag.

Drag from the Body Lean Exercise Bike text to the word handgrips to select the complete list

2. Release the mouse button. The text is selected.

Release the mouse button

3. Select the Home tab, if necessary. The Home tab appears. 4. Select the Multilevel List button in the Paragraph group. The Multilevel List gallery opens. 5. Select the desired multilevel list style from the List Library section in the Multilevel List gallery. The Multilevel List gallery closes and the selected style is applied to the selected text.

Click

Click

Click the bulleted style (second row, first column)

Click anywhere in the document to deselect the list.

C REATING A N EW L IST S TYLE  D ISCUSSION

Word lets you create and customize bullet and numbering styles, including styles for multilevel lists. Create a new style from scratch or edit an existing style and save it as a new style.

After you have used or customized a numbered or bulleted list style, Word adds that style in the corresponding gallery; under Recently Used Number Formats , or Recently Used Bullets and, in the associated Library . Select the customized style from the gallery if you wish to apply the same bulleting or numbering elsewhere in the current document, or in any other document on the same computer.

Use the List Styles feature to create a new style. This feature allows you to define a style for each level of your bulleted or numbered list, with images or different font styles applied at any level. This is particularly useful when you want to use a bullet or numbering style consistently

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Lesson 2 – Working with Lists

Word 2016

across various documents, especially where documents are edited on different computers or by different users.

Define the third level of a new list style

NOTE Use the Styles task pane to modify the current bullet or numbering style. Select the Styles launcher arrow to open the Styles task pane then, choose the arrow next to the text style you want to change. From the menu that appears, select Modify and the Modify Style dialog box opens. Change the properties and formatting of the style as desired. The default setting for any changes made to a style in the Modify Style dialog box is Only in this document . Make a new bulleted list or number list style available to other documents, by adding it to the current template. Choose the New documents based on this template option.



P ROCEDURES 1. Select the list items for which you want to change the bullets or numbers.

2. Select the Home tab

, if necessary.

3. Select the Multilevel List button

in the Paragraph group.

4. Select Define New List Style . 5. Type the desired name for the list style in the Name box.

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Word 2016

Lesson 2 – Working with Lists

6. To create a picture bullet, select the Insert Picture button . 7. In the Insert Picture dialog box, select the appropriate option. 8. Select the desired image.

9. Select

.

10. To modify a different list level, select the Apply formatting to list . 11. Select the desired level.

12. To create a symbol bullet, click the Insert Symbol button .

13. Select the Font list . 14. Select the desired font. 15. Select the desired symbol.

16. Select

.

17. Select

.



S TEP - BY -S TEP

Create a new list style.

If necessary, scroll to view all the text under the Product Features heading.

Steps

Practice Data

1. Select the list items for which you want to change the bullets or numbers. The text is highlighted as you drag.

Drag from the Body Lean Exercise Bike text to the word handgrips to select the complete list

2. Release the mouse button.

Release the mouse button

The selected text, but not the bullets, is highlighted

3. Select the Home tab, if necessary. The Home tab appears. 4. Select the Multilevel List button in the Paragraph group. The Multilevel List gallery opens.

Click

Click

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Lesson 2 – Working with Lists

Word 2016

Steps

Practice Data

5. Select Define New List Style .

Click Define New List Style

The Define New List Style dialog box opens. The formatting details for the first list level appear and the text in the Name field is selected. 6. Type the desired name for the list style in the Name field. The text appears in the Name field. 7. Select the Insert Picture button to create a picture bullet,. The Insert Picture dialog box opens. 8. In the Insert Picture dialog box, select the browse option. The Open dialog box appears. 9. Open the student data folder and file. A list of images appears. The Insert Picture dialog box closes. The selected picture bullet appears in the Styles box and to the left of the first level in the preview. 12. To modify a different list level, select the Apply formatting to list. A list of available levels is displayed. The level is selected and the current formatting details for the level appear. 14. To create a symbol bullet, click the Insert Symbol button. The Symbol dialog box opens. 13. Select the desired level. 10. Select the desired image. The desired image is selected. 11. Select OK .

Type Features

Click

Click Browse

Open the student data folder and file.

Click WSGWORLD.BMP

Click

Click Apply formatting to

Click 3rd level

Click

15. Select the Font list.

Click Font

The list of available fonts is displayed.

16. Select the desired font.

Click Wingdings

The font is selected and the available symbols appear.

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Word 2016

Lesson 2 – Working with Lists

Steps

Practice Data

17. Select the desired symbol.

Scroll as necessary and click the finger pointing to the right (3rd row, 7th column)

The desired symbol is selected.

18. Select OK .

Click

The Symbol dialog box closes. The selected symbol bullet appears in the Styles box and to the left of the third level in the preview.

19. Select OK .

Click

The Define New List Style dialog box closes. The new list style is saved and applied to the selected list.

Click anywhere in the document to deselect the list.

S ORTING A L IST A LPHABETICALLY  D ISCUSSION

Although the Sort feature is often associated with data in tables, it is also available to sort text that is not contained in a table. Use the Sort feature to sort a list of items in ascending (A to Z) or descending (Z to A) order.

Word sorts a list based on the first characters of each item in the list, using the paragraph mark ( ¶ ) as the delimiter.

NOTE If you are dissatisfied with the results of a sort, use the Undo button on the Quick Access Toolbar to return a list to its original order. Sort by number if your list contains numbers. A numeric sort, however, ignores all text. If your list contains both numbers and text, a text sort will take both numbers and text into account.

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Lesson 2 – Working with Lists

Word 2016



P ROCEDURES

1. Select the list items you want to sort.

2. Select the Home tab

, if necessary.

3. Select the Sort button

in the Paragraph group.

4. Select the Sort by list . 5. Select appropriate Sort by option.

6. Select the Type list . 7. Select the appropriate sort type. 8. Select the Ascending or Descending option, as desired.

9. Select

.



S TEP - BY -S TEP

Sort a list alphabetically.

If necessary, scroll to view the Product Features heading.

Steps

Practice Data

1. Select the list items you want to sort. The text, but not the bullets, is highlighted as you drag.

Drag from the Improves cardiovascular text to the chain guard text under the Body Lean Exercise Bike heading

2. Release the mouse button. The text is selected.

Release the mouse button

3. Select the Home tab, if necessary. The Home tab appears. 4. Select the Sort button in the Paragraph group. The Sort Text dialog box opens.

Click

Click

5. Select the Sort by list.

Click Sort by

A list of available options appears.

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Word 2016

Lesson 2 – Working with Lists

Steps

Practice Data

6. Select Paragraphs .

Click Paragraphs

The Paragraphs option selected in the Sort by box.

7. Select the Type list.

Click Type

A list of available sort types is displayed.

8. Select the appropriate sort type.

Click Text

The selected sort type is displayed in the Type box.

9. Select the Ascending or Descending option, as desired. The sort order is selected.

Click

Ascending , if

necessary

10. Select OK .

Click

The Sort Text dialog box closes and the selected text is sorted alphabetically.

Practice the Concept: Sort the items under the Body Lean Folding Stepper heading in ascending order by paragraphs.

Click anywhere in the document to deselect the text. Close PRDLIST.DOCX.

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Lesson 2 – Working with Lists

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E XERCISE

W ORKING WITH L ISTS



T ASK Apply and create number and bulleted lists in a document.

1. Open REGION6.DOCX . 2. Sort the Managers list on the first page alphabetically by last name. 3. Number each item in the list using any numbered style. Then, in the Define New Number Format dialog box, delete the default punctuation and type two spaces and a dash (-) after the number. ( Hint: Select the Define New Number Format option in the Numbering Library gallery.) 4. Click anywhere outside of the list on the first page. 5. Scroll down to the Employees list and number the list. Use the 1), a), i) style in the Multilevel List gallery. 6. Using the Employee list, create a new style called Employee . Add any picture or symbol of your choice to the 1st and 3rd levels of the list. 7. Close the document without saving it.

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Lesson 3 - W ORKING WITH A UTO F ORMAT This lesson covers the following objectives:

Using AutoFormat as You Type Changing AutoFormat Options Exercise

Lesson 3 – Working with AutoFormat

Word 2016

U SING A UTO F ORMAT AS Y OU T YPE  D ISCUSSION

AutoFormat can format a document as you type. AutoFormat analyzes your text as you type and then applies the appropriate formatting. For example, if AutoFormat detects a heading, it can automatically apply a heading style; if AutoFormat detects a table, it can apply a table format. If you have any Internet or e-mail addresses in a document, AutoFormat automatically formats them as hyperlinks.

Enable or disable automatic formatting options on the AutoFormat As You Type page in the AutoCorrect dialog box, available in Proofing in Word Options . The options on this page are grouped under Replace as you type , Apply as you type , and Automatically as you type . Enable or disable any or all AutoFormat options as desired.

Select AutoFormat as you type options



P ROCEDURES

1. Select the File tab

.

2. Select Options . 3. Select Proofing .

4. Select the AutoCorrect Options button

.

5. Select the AutoFormat As You Type tab. 6. Select or deselect the desired options.

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Word 2016

Lesson 3 – Working with AutoFormat

7. Select OK . 8. Close the Word Options dialog box.



S TEP - BY -S TEP Use AutoFormat as you type.

If necessary, create a new, blank document.

Type Agenda and press [Enter] twice. Type 1 , a period ( . ) and a space, and then type Sales report . Press [Enter] . Notice that Word has identified the item as the beginning of a list, formatted it accordingly, and automatically displayed the formatted numbering 2. for the second item in the list. Type New products for item 2 and press [Enter] twice to disable the numbered list.

Steps

Practice Data

1. Select the File tab.

The Backstage view opens.

Click

2. Select Options .

Click Options

The Word Options dialog box appears.

3. Select Proofing .

Click Proofing

The Proofing page appears.

4. Select the AutoCorrect Options button. The AutoCorrect dialog box opens. 5. Select the AutoFormat As You Type tab. The AutoFormat As You Type page is displayed. 6. Select or deselect the desired options. The desired options are selected or deselected.

Click

Click the AutoFormat As You Type tab

Click Automatic numbered lists to deselect it. Click Built-in Heading styles to select it.

7. Select OK .

Click

The AutoCorrect dialog box closes and the AutoFormat as you type options are saved.

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Lesson 3 – Working with AutoFormat

Word 2016

Steps

Practice Data

8. Close the Word Options dialog box. The Word Options dialog box closes, and you are returned to the document.

Click

Practice the Concept: Delete the existing text. Then type Agenda and press [Enter] twice. Type the numbered list again: 1. Sales report , [Enter] and 2. New products , [Enter] .

Notice that Word identifies the title as a heading and formats it, but does not format the numbered list.

Open the AutoFormat As You Type page in the AutoCorrect dialog box. Deselect the Built-in Heading styles option and select the Automatic numbered lists option. Select OK , then close the Word Options dialog box.

Close the document without saving it.

C HANGING A UTO F ORMAT O PTIONS  D ISCUSSION

When you are not sure how you want a document to appear, AutoFormat can help you select the appropriate look. AutoFormat analyzes each paragraph in a document and then applies the appropriate formatting. For example, if AutoFormat detects a heading, it automatically applies a heading style. Specify the extent of the formatting applied by enabling or disabling particular options on the AutoFormat page in the AutoCorrect dialog box, available in Proofing in Word Options . All options are enabled by default. Options that can be enabled or disabled in the Apply section include applying automatic formatting to headings, lists, automatic bulleted lists, and other paragraphs. Replace options include replacing straight quotes ( " ) with smart quotes ( “ , ” ), ordinals ( 1st , 2nd , 3rd , etc.) with superscripts ( 1 st , 2 nd , 3 rd , etc.), and typed fractions ( 1/4 ) with fraction characters ( ¼ ) for any fraction available in the current character set.

Selecting the Styles option in the Preserve section retains styles already applied to document text. This option prevents AutoFormat from replacing styles you may have previously applied to text.

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