PowerPoint 2016 You Run the Show!

Lesson 5 – Presenting to a Wider Audience

PowerPoint 2016

S HARING P RESENTATION I DEAS  D ISCUSSION PowerPoint offers many alternatives for sharing presentations with large groups and collaborating with others. You can share a presentation by presenting it to a large audience in one room. This process may involve moving the presentation to another computer. To do so, you can package the presentation and any linked files and then unpackage it on the computer on which you plan to run the presentation. If the presentation computer does not have PowerPoint installed, the PowerPoint Viewer is included in your package by default. The PowerPoint Viewer applet allows you to run a presentation, even if PowerPoint is not available on the computer you are using. Microsoft SharePoint Services and Microsoft Office SharePoint Portal Server offer Document Libraries for easy online collaboration between co-workers. These Document Libraries are accessible using an Internet browser and offer advantages such as version control and a search function. You can checkout files from a Document Library and it will be locked so no one else can change it; however, a read only copy of the file will be available to your co-workers. You can also subscribe to email alerts so that you are notified when another user changes a file. E MBEDDING THE F ONTS IN A P RESENTATION  D ISCUSSION If your presentation is to be run on another computer, it will not look the same on that computer as it does on yours if the fonts you used are not available on the other computer. You can embed the fonts in your presentation to ensure that the presentation plays with the fonts you selected. The Save section of the PowerPoint Options dialog box, available from the Backstage menu, allows you to automatically embed the fonts into a presentation when the file is saved. You can choose to only embed the characters used in the presentation to help keep the file size to a minimum; however, if you want other users to have the capability to fully edit your presentation, then you should choose to embed all the characters . Participants who are not in the same location can view a presentation using a shared network or the Internet.

OFFICEPRO, Inc.

Page 60