Outlook 2016 Introduction

Lesson 3 – Organizing Messages

Outlook 2016

The message window will automatically close. Clear the check mark for the completed message.

NOTE Be careful!! Note that there is an ‘X’ that appears to the right of the Follow Up flag icon in the message window.

The ‘X’ is so you can quickly delete a message and send it to the Deleted Items folder – NOT to remove the Follow Up flag.

C REATING A N EW S EARCH F OLDER

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Discussion

Search Folders help you organize your time by filtering your messages to show only those that meet specific conditions, or criteria. Outlook searches all folders containing mail items; including the Drafts , Sent Items , and Deleted Items folders, and any mail folders you have created.

While the Unread Mail and For Follow Up Search Folders may appear by default, you can create additional Search Folders. The New Search Folder dialog box provides several existing Search Folders that you can use to create new Search Folders.

Some of the existing Search Folders can be customized by restricting the search conditions to look for specific text, sender and recipient names, or a date or size. When you create a new Search Folder from an existing one, Outlook names the folder for you based on your search criteria. New Search Folders appear under Search Folders in the All Mail Folders pane.

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