Outlook 2016 Tips and Tricks

Lesson 4 – Managing Meetings

Outlook 2016



S TEP - BY -S TEP

Respond to a new time proposal.

If necessary, open your Inbox folder. You should have received a New Time Proposed: Departmental Meeting meeting response.

Steps

Practice Data

Double-click the New Time Proposed: Departmental Meeting

1. Double-click the New Time Proposed meeting response in your Inbox. The message opens in a Meeting Response window. 2. Select the View All Proposals button in the Respond group. The Scheduling page of the Meeting window opens with the current meeting time displayed. 3. Select the desired proposal in the Proposed Date and Time list at the top of the Scheduling page. The new time appears.

Click

Click the new time proposed by your partner (second row)

4. Select the Send button.

Click

The Meeting window closes and the updates are sent.

You should receive an Updated: Departmental Meeting meeting response to your new proposed time in your Inbox. Accept the new meeting time and send the response.

T RACKING M EETING R ESPONSES  D ISCUSSION

When you schedule a meeting, you send messages to people requesting their presence. As the attendees receive these requests, they should respond to you by indicating whether they will attend. You can monitor these responses to track who will be attending and who has declined your meeting request, as well as which of the resources you invited will be available for use. The Tracking page in the Meeting

Page 116

OFFICEPRO, Inc.