Outlook 2016 Tips and Tricks

Lesson 1 – Organizing Messages

Outlook 2016

Steps

Practice Data

1. Select the View tab.

Click View

The View Ribbon appears.

2. Click Change View in the Current View Group. The View choices are listed.

Click

3. Choose a preset View.

Click Compact

Your Inbox display is changed.

4. Choose another preset View. The View choices are listed.

Click

again

5. Choose a preset View.

Click Single

Your Inbox display is changed.

Practice the Concept: Display the People pane. Notice the Current View pane on the Folder Pane. Display the Phone List view, then return to the default view, Business Cards . Open the Mail pane and display the Inbox folder.

F LAGGING A M ESSAGE



Discussion

You can insert a follow-up flag next to a message as a reminder or to call attention to the item. You can also send a message with a flag as a reminder for the message recipient. Follow-up flags are also called quick flags. Messages marked for follow-up can be flagged with 5 different follow up dates such as Today , Tomorrow , This Week , Next Week , and No Date . You can also create a Custom flag to specify any wording and date you wish. The Today flag is colored red with various shades of pink used for the other dates selected.

The default Reminder set for each of the flags are shown below.

Flag

Reminder

Today

One hour before the end of the working day.

Tomorrow This Week Next Week

Start time of tomorrow.

Start time of today plus 2 working days. Start time of the first day of next week.

No date Custom

Current date Current date.

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