Outlook 2016 Tips and Tricks

Outlook 2016

Lesson 3 – Scheduling with the Calendar

Steps

Practice Data

15. Select the Save and Close button. The Appointment window closes, the new appointment is saved, and both the subject and location of the appointment appear in the designated time slot in the scheduling area.

Click

Practice the Concept: Double-click the 8:00 am time slot to open the Appointment window (you will select the date later). The subject of the appointment is Expo Booth Review and the location is the Board Room .

Set the date by selecting the text in the Start time box, typing 2 weeks and pressing the [Enter] key. Schedule the appointment from 8:00 AM to 10:00 AM . Set a reminder for one day before (scroll the Reminder list) and show the time as Busy , if necessary. Mark the appointment as Private (located in the Tags group) and use the Importance: High button (red exclamation mark). Save and close the appointment.

Display tomorrow’s schedule. Select the 12pm to 1:00 time slot, type Lunch meeting and press [Enter] . Double-click the Lunch meeting appointment to open the Appointment window. Enter the location Matt’s office and save and close the appointment.

View the appointments in Month view. Then switch to Day view and display the current date.

S CHEDULING AN E VENT

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Discussion

You can use the Calendar to schedule events and annual events. An event is any activity that lasts one day or more. Examples of events include activities such as trade shows, vacations, and multi-day seminars. An annual event is any activity that lasts one day or more and occurs yearly on a specific date. An example of an annual event would include a birthday, holiday, or anniversary. To make an event an annual event, you must set its recurrence schedule.

Scheduled events and annual events do not appear as blocks of time in the scheduling area. Instead, they appear as banners that span the top of the date or

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