Outlook 2016 Intermediate/Advanced

Lesson – Working with Rules

Outlook 2016

E XERCISE

W ORKING WITH R ULES



T ASK Work with rules.

Note: To complete this exercise you will need to pair up with a fellow student to exchange messages.

1. Exchange messages with your partner with the subject New hockey prices .

2. Create a rule based on the New hockey prices message. The message can be from anyone, sent to you only, with the word hockey in the Subject field. Display a Desktop Alert when you receive a message that matches the rule. 3. Exchange messages with your partner with the subject Hockey sales . The Desktop Alert window should open shortly after you receive your partner’s message. Close the Desktop Alert window.

4. Open the Rules and Alerts dialog box.

5. Start with a blank rule and add a rule that deletes all messages coming from your instructor. Name the rule Instructor . 6. Edit the Instructor rule so that it deletes only those messages coming from your instructor which include the text exam in the message body.

7. Change the value of the Instructor rule by replacing the text exam with test .

8. Create a rule based on the template Flag messages from someone for follow-up .

9. Select your partner’s name to flag messages from and mark it with a No Date flag.

10. Name the rule Follow up .

11. Delete the Follow up , Instructor and sent only to me rules.

12. Close the Rules and Alerts dialog box.

13. Open the Automatic Replies dialog box and enable the Automatic Replies.

14. Create AutoReply text or edit the existing text to read: I will be out of the office until Monday. Messages containing the word “proposal” will be forwarded to Janet Smith. .

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