Outlook 2016 Intermediate/Advanced

Lesson – Customizing Views

Outlook 2016

Steps

Practice Data

14. Select OK .

Click

The Customize View: dialog box closes and the items in the folder are grouped accordingly.

Notice that the contacts are grouped by company and the Company field no longer displays in the columns.

Practice the Concept: Scroll as necessary until you see the Categories column heading. Right- click the Categories column heading and select the Group By This Field command. Scroll the list and notice that the items are grouped by two fields, where applicable, and both fields appear at the top of the view in Group By boxes.

Hide the Group By box by right-clicking any column heading in the column heading row and selecting the Group By Box command.

Open the Group By dialog box, select the Clear All button, and select OK to close all open dialog boxes. If the Company field does not appear in the view, open the Customize View dialog box, select the Reset Current View button and select OK as needed to close all dialog boxes.

F ORMATTING THE S ETTINGS FOR A V IEW  D ISCUSSION

Use the Other Settings dialog box to format the fonts and change other settings in a table view so that the display in the view meets your requirements. The options in the Other Settings dialog box are identical for all table views, regardless of the folder. Depending on your selections, however, some options may not be available.

Change the appearance of a view by changing the font, font size and style for column headings, row items or AutoPreview .

If the Allow in-cell editing option is selected, change the information directly in the view. Many table views display a new item row that you can use to add items. Control the display of this row with the Show “new item” row option.

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