Outlook 2016 Intermediate/Advanced

Lesson – Organizing Outlook Items

Outlook 2016

A SSIGNING A C ATEGORY TO AN O UTLOOK I TEM  D ISCUSSION Outlook provides a list of Color Categories that you can use to categorize your information. Using Color Categories makes it easy to organize your data without creating too many separate folders and provides an efficient way to manage Outlook items. For example, you can sort and search for items by category. You can assign a Color Category to an item from the information viewer or by opening the item in a window. You can assign a Color Category to any mail, appointment, contact, task, or Journal item. By default there are six Color Categories, Blue, Green, Orange, Purple, Red and Yellow . You can rename these categories to make them more descriptive and you can add new categories to the list.

Assigning a category to an Outlook item

NOTE How you assign a Category to a Contact depends on how you are viewing the Contact. You will either use the Categorize button on the Ribbon, or right-click to access the shortcut menu. For example, if the Contact is closed and you are in Business Card view, you can assign a category to an Outlook item by right-clicking the item and clicking the Categorize button.

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P ROCEDURES

1. Open the item that you want to categorize.

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