Outlook 2016 Rules and Quick Steps

Outlook 2016

Lesson 3 – Working with Files and Applications

E XERCISE

W ORKING WITH F ILES AND A PPLICATIONS

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T ASK Work with files and applications.

1. Open the Tasks folder.

2. Import the TODO file from the student data folder to the Tasks folder. The file is in the Comma Separated Values (Windows) format. Replace duplicates with the imported items and do not make any changes in the Map Custom Fields dialog box. 3. Export the information in your Tasks folder to a Comma Separated Values (Windows) file. Save the file to the student data folder, name it MORETODO , and do not make any changes in the Map Custom Fields dialog box. If you are prompted to verify the date range of the tasks, select OK to accept the suggested date range. 6. Change the view in the Contacts folder to Detailed Address Cards . Use Mail Merge to create mailing labels. Use all contacts and the contact fields in the current view and merge to a new document. 7. Set up the document by selecting the Avery US Letter 5966 label.Open the Mail Merge task pane and proceed to step 3 to arrange the labels. Use the More items... link in the Mail Merge task pane to insert only the recipient’s name field. ( Hint: Select the Full_Name field in the Insert Merge Field dialog box and select Insert . Close the dialog box and remember to update all your labels.) Complete the merge. Exit Microsoft Word after reviewing the labels, without saving the document. 4. Open the Contacts folder. 5. Select any contact and forward a vCard to another student.

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