SharePoint 2016 End User

Lesson 3 – Working with Lists

SharePoint 2016

TOPIC A: A DD L IST I TEMS To start working with lists you need to know how lists are different from document libraries, and the types of lists that are available in SharePoint. In this topic, you will learn that fundamental information, and then you will perform one of the most common tasks in SharePoint, adding items to lists. S HARE P OINT L ISTS SharePoint lists organize, store, and track information about a group of similar items. Unlike libraries which organize, store, and track documents which contain the information, a SharePoint list actually contains the information. For example, a contact list stores contact information such as name, address, and phone number. That information is entered into the contact list through a form provided by SharePoint and the data is stored in the SharePoint database. SharePoint provides built-in lists for communication, such as announcements and discussion boards, and lists for tracking information such as calendars, tasks, and links. You can also create custom lists that have exactly the columns that you wish to include. L IST V ARIETY IN S HARE P OINT S ITES Different SharePoint site templates include different types of lists. The lists you see in your SharePoint site may be default lists included in the template or additional lists added by the site owner. W HAT M AKES A S HARE P OINT L IST A SharePoint list consists of columns to store and display the data required for the list, list properties such as the name of the list, the views created for the list, and behaviors configured for the list contents, such as grouping and totaling. S HARE P OINT C OLUMNS SharePoint columns contain the data stored in SharePoint lists, and are similar to fields in a database. For example, columns included in a contact list might be first name, last name, phone number, and address. Columns provide flexibility for site owners and users by allowing them to include only the columns they want in a list they create, or to hide or reorganize columns to create new views of list data.

T YPES OF L ISTS The following lists are available in SharePoint 2013.

LIST TYPE

DESCRIPTION

Announcements

Displays short announcements. Typically used on home pages for organizations, teams, and projects. Expiration dates can be set for announcements so that the list remains current. Provides familiar day, week, month calendar views and stores calendar items such as meetings, events, vacations, and holidays. Often used for team and project calendars.

Calendar

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