SharePoint 2016 Site Owners

Lesson 2 – Assigning Permissions and Access Rights

SharePoint 2016

TOPIC A: S HARE S ITES AND S ET S ITE P ERMISSIONS The first thing to do when configuring permissions for a site is to set the site level permissions so that users have the appropriate default level of access they need to the site, lists, libraries, and content. You can set unique permissions later as there is not yet any content in the site. In this topic, you will set site permissions so that users and groups can access the site. S HARE P OINT P ERMISSIONS Access to SharePoint sites, lists, libraries, items, and documents is controlled by permissions associated with the object that users are trying to access. Whether users can open the site and what actions they can take in a site are determined by permissions that have been assigned to their user account or SharePoint group. Users need to have the ability to perform the tasks in SharePoint that are required for their job. Users should not have the ability to do things that they are not supposed to do. For example, team members might need to be able to add and modify documents to libraries in their team site, but should not be able to modify documents in the HR public site (only members of the HR team should be able to do that). As a site owner, you can add user accounts and security groups that exist in Active Directory to SharePoint groups and assign permission levels to the SharePoint groups to provide users with the level of access they require. S HARE P OINT U SERS A user is a person with an account provided by an authentication provider that is integrated with SharePoint. The most common authentication provider used with SharePoint is Active Directory. User accounts can be added to securable objects in SharePoint or to SharePoint groups to grant them the permissions they require on the SharePoint site. U SER A CCOUNTS User accounts are typically created in your directory service (which is often Active Directory) by the IT staff when a new employee starts. S HARE P OINT G ROUPS By default, when a top-level site is created, SharePoint creates the following three SharePoint groups and assigns those groups the access rights listed.

GROUP

ACCESS RIGHTS

Visitors

Have permissions to view and read content.

Members

Have permissions to read, contribute, modify, and delete site content.

Owners

Have the same permissions as members and additional permissions to approve content, create new sites and structures, and modify the overall site.

You can use these groups to assign users access rights to your site, or create new groups and assign different permissions to those groups to provide different levels of access or to provide more granular control of users in your organization.

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