AV Room Sample QRG

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Conference Rooms Exec User Guide

This conference room has been designed to run MS Teams video conference meetings. There is a Control panel that allows users to join and start meetings, share content wirelessly, and adjust camera, microphone and speaker settings. Also, there is a Cable TV feed.

There are two main functions:

Calendar (meet)

Share

The Touch Control is on the conference room table

Share screen You can share your laptop screen to remote participants while you are in a MS Teams conference call or share to the room display outside of a call. Share screen while in call 1. Connect the HDMI cable to the laptop or device. 2. Tap More 3. Tap Source Select 4. Tap the desired Source and then tap outside the Select Source Below box to return to More screen.

Schedule the Meeting To include this room in your MS Teams conference meeting, click Room Finder in the Outlook meeting invite. Choose CR CT BER SOUTH Wing Exec Boardroom Video. Outlook:

Be sure to add the Teams Meeting Link to the invite. * This room device can only be invited/booked by exclusive access and invitations must be approved by an approver/executive assistant (EX: Lynn Mancini). Join the Meeting

5. Tap the Share in call option. Share screen wirelessly while in call 1. Tap More 2. Tap Share 3. Follow instructions on the Touch Control Share screen in room (no active call) Wirelessly with Webex app : 1. From Home screen Tap Share Screen 2. Follow Instructions on the Touch Control HDMI: 1. Plug in HDMI cable to device 2. From Home screen Tap Source Select

Tap the JOIN button on the Control Panel. If you do not see a JOIN button, tap Calendar. End the Meeting From the live meeting window on the Touch Control panel, tap End Call * NOTE : When leaving the room, turn display off by using the button on the wall by the door, or tap the touch panel Room Controls and OFF for the Projector power.

3. Tap the desired Source and then tap outside the Select Source Below box to return to More screen

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Conference Rooms Exec User Guide

Play Cable TV This room system can also play Cable TV.

Connect with ClickShare

Share screen while in call 1. Connect the HDMI cable to the laptop or device 2. Tap More 3. Tap Source Select 4. Tap ClickShare 5. Tap the Control Panel screen; outside of the Select Source Below box to return to home screen

1. From the Home Screen Tap Cable TV Controls . 2. Input channel number (if known) or use Channel arrows to change channels up or down

3. Tap the Navigation tab. 4. Select Info, Guide or Exit

5. To turn off Cable TV Tap Exit in the Display Control box

6. Plug the ClickShare dongle* to either the USB-C or USB-A port on the laptop or device 7. Follow the instructions on the room display or laptop 8. Press the ClickShare button (on the dongle) when flashing stops to begin sharing

Alternate Join Method

1. Tap Call on the Touch Control Home screen 2. Type an address (from invite) into the Touch Control: Ex: teams@meet.eversource.com 3. Tap the green Call button 4. Enter Video Conference ID when prompted by the attendant. Ex: 116 098 523 4 (found at bottom of meeting invite) OR: click the Alternate VTC instructions link in the invite. You will see a direct dial address to type into the Touch Control

9. Tap the Share

button on the Touch Control

10. Tap the Share in call option

* Do Not try to pair a dongle to a different ClickShare unit. This will lock up all units involved and will require a service call.

To Stop Sharing :  Tap Stop sharing on the Touch Control  Or Tap Clear Source in the Select Source Below box Adjust room camera Change Camera settings  Tap SelfView to Hide or Show Self View (if necessary) while in call  In the SelfView window, Tap the Camera control button to access room camera settings  Alternatively, you can access Camera controls if you tap Camera from the in call window

Room Notes:

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