Word 2016 Intermediate/Advanced

Lesson 7 – Working with Comments and Revisions

Word 2016

Practice Data

Steps

1. Select the Review tab. The Review tab appears.

Click

2. In the Tracking group, select the Show Markup button. A list of available options appears.

Click

Point to Specific People

3. Point to Reviewers .

A list of all document reviewers is displayed.

Click Linda Mullen to deselect it

4. Select or deselect the reviewer whose comments you want to view or hide, respectively, or select All Reviewers . The comments of the selected

reviewers or those of all reviewers appear or are hidden accordingly.

Practice the Concept: Select Kirk Johnson from the reviewers list to deselect it. Select All Reviewers from the Reviewers list.

V IEWING AND N AVIGATING C OMMENTS  D ISCUSSION

Use the Review tab to navigate and delete comments. This is particularly useful in large documents to which several reviewers have added comments. Quickly step from one comment to the next and delete comments you no longer need. Also, choose to display and navigate only the comments from selected reviewers, which makes it easy to review the comments from one reviewer at a time, if required.

Word steps through comments beginning from the insertion point position, so it is generally best to move to the top of the document before beginning your review. However, if already reviewed part of the document, this means it is also easy to continue from where you left off previously.

NOTE Cut or copy text from a comment balloon and paste it directly into the document. Also delete a comment by right-clicking the comment balloon and selecting Delete Comment .

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