Word 2016 Intermediate/Advanced

Word 2016

Lesson 7 – Working with Comments and Revisions

Notice the message box that appears. (The REVISED.DOCX document already contains tracked formatting changes and the REV_YL.DOCX document also contains formatting changes. Word can only store one set of formatting changes). Select the option to keep formatting changes from REV_YL.DOCX then click Continue with Merge .

Notice that all the formatting changes previously tracked in the REVISED.DOCX document are rejected and only the formatting changes suggested in the REV_YL.DOCX document are incorporated in the Combined Document .

Select the Show Source Documents button in the Compare group on the Review tab and select Hide Source Documents . Notice that the Original Document and Revised Document panes no longer appear.

Select the left-hand part of the Reviewing Pane button in the Tracking group on the Review tab. Notice that the Reviewing Pane is hidden from view.

Select the Save button on the Quick Access Toolbar to save the document.

R EVIEWING T RACKED C HANGES  D ISCUSSION

Use the Review tab to navigate and accept or reject tracked changes. This is particularly useful when there are revisions by several reviewers or when you have combined several document versions. Quickly step from one tracked change to the next and accept or reject each change. When you accept or reject a tracked change, Word removes the markup balloon and revision marks from the item.

Word steps through tracked changes beginning from the position of the insertion point, so it is generally best to move to the top of the document before starting your review. However, if you have already reviewed part of the document, this means it is also easy to continue from where you left off previously.

NOTE Use the Reviewing Pane button on the Reviewing tab to display the revisions in the Reviewing Pane , if you prefer. Use the Next and Previous buttons in the Comments group on the Review tab to review just the comments, if you wish. Delete a Comment using either the Delete button in the Comments group or the Reject button in the Changes group on the Review tab.

OFFICEPRO, Inc.

Page 151