Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

S AVING A R ECIPIENT L IST  D ISCUSSION

After you customize and arrange the fields in the recipient list, it is a good idea to save your data source before you start entering records. When you save the data source, it is earmarked as a mail merge data source. By default, it is saved as a Microsoft Office Address List (with the extension .mdb which is a file format used in earlier versions of Access).

NOTE Open the data source in Microsoft Access to make changes. By default, data source files are saved to the My Data Sources folder in the Documents folder.



P ROCEDURES

1. After you finish customizing the recipient list fields, select

.

2. Select . 3. Type the desired file name in the File name box.

4. Select

.



S TEP - BY -S TEP

Save a recipient list.

Steps

Practice Data

1. After you finish customizing the recipient list fields, select OK . The Customize Address List dialog box closes. The New Address List dialog box displays the columns arranged base on the customization. The New Address List dialog box closes. The Save Address List dialog box opens with the insertion point in the File name box. 2. Select OK .

Click

Click

OFFICEPRO, Inc.

Page 177