Word 2016 Intermediate/Advanced

Lesson 11 – Using Footnotes and Endnotes

Word 2016

U SING N OTES 

D ISCUSSION Use footnotes and endnotes to annotate text with additional information (such as the text source, a definition, or a further explanation). Footnotes and endnotes comprise two linked parts; a note reference mark in the document text and its related note text. Footnotes usually appear at the bottom of the page while endnotes usually appear in a group at the end of the document.

Although you normally use either footnotes or endnotes in a document, use both in the same document.

I NSERTING N OTES  D ISCUSSION

Word automatically numbers both footnotes and endnotes. Consequently, Word renumbers existing notes when you add or delete a note. Footnotes and endnotes, however, are numbered independently of each other.

Footnote text always appears on the same page as the corresponding note reference mark. Therefore, if changes made to document text move a footnote reference mark to the following page, the footnote text also moves to the following page.

Insert footnotes and endnotes in Draft, Outline, Web Layout, or Print Layout views. When you insert a footnote in Web Layout , Outline, or Draft views, the note reference mark appears at the insertion point in the document and the Footnotes pane opens in the document window. After you type the note text into the Footnotes pane, you can leave the pane open and return to work in the document. In this way, you can view the document footnotes at the same time as the document text.

If you prefer to work in Print Layout view, you do not use the Footnotes pane. Instead, the insertion point moves to the footnote area at the bottom of the current page as soon as you insert a footnote, so that you can type the footnote text.

If you want to insert an endnote, an Endnotes pane opens when you work in Outline or Draft views. To insert an endnote in Print Layout or Web Layout view, the insertion point automatically goes to the end of the document, or to the end of the current document section depending on the selected endnote options, so you can type the endnote text. After you type

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