Word 2016 Tracking Changes Explained

Word 2016

Lesson 2 – Protecting a Document

NOTE Select non-adjacent ranges in the document by holding down the [Ctrl] key while you select the separate text areas. Quickly select all text in the document with the same style applied, by opening the Styles task pane from the Styles group launcher arrow on the Home tab. Choose the list arrow for the desired style and select the Select All x Instance(s) option. After the text is selected, use the Restrict Editing task pane to apply the exceptions. It is advisable to use strong passwords that comprise eight or more characters. Combine uppercase and lowercase letters, numbers, and symbols. Passwords are case sensitive. It is important to choose a password that you will remember; if you forget the password, Microsoft cannot retrieve it.

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P ROCEDURES 1. Open the Restrict Editing task pane.

2. Select the Allow only this type of editing in the document option to limit editing.

3. Select the Editing restrictions list.

4. Select the Comments or No changes (Read only) option.

5. Select the More users link

to list individual users.

6. Enter the names, separated by semicolons, of the users you want to allow free editing.

7. Select

.

8. If a Microsoft Office Word message box opens indicating that some user names

could not be verified, select

.

9. Select the text to allow editing.

10. Select the names you want to allow free editing from the Groups or Individuals lists.

11. Select additional text to allow editing.

12. Select the names you want to allow free editing from the Groups or Individuals lists.

13. Continue selecting exceptions, as desired.

14. Select

to turn on document protection with the

selected restrictions.

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