Word 2016 Practical Mail Merge

Lesson 2 – Merging Mailing Labels and Directories

Word 2016

U SING M AILING L ABELS  D ISCUSSION

Use the mail merge feature to create mailing labels. Since you do not need to use all fields in a data source when you are merging, you can use the same data source for both letters and mailing labels; it is not necessary to create separate data sources for each. This also makes it easier to keep the data source up-to-date for future mail merges.

Create labels using the following six steps:

1. Identify the main document. 2. Set up the main document. 3. Create or identify the data source. 4. Insert merge fields into the main document. 5. Preview the merged labels. 6. Perform the merge.

Create label mail merges easily by using the Step-by-Step Mail Merge Wizard that opens the Mail Merge task pane. The Mail Merge task pane provides the most guidance and offers you the flexibility to review previous steps carried out in the process. To create labels, select the Labels option for the main document in the Mail Merge task pane.

C REATING M AILING L ABELS  D ISCUSSION

The first step in creating mailing labels is to create or open the main document. After the main document is identified, select the label type you want to create. Select from the range of many standard label sizes in Word, or, create customized labels.  P ROCEDURES 1. Select the Mailings tab on the Ribbon .

2. In the Start Mail Merge group, select the Start Mail Merge button

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3. Select Step-by-Step Mail Merge Wizard . 4. Under Select document type , select the Labels option.

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