Word 2016 Practical Mail Merge

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Word 2016

Lesson 2 – Merging Mailing Labels and Directories

E XERCISE

M ERGING M AILING L ABELS AND D IRECTORIES

T ASK Create mail merge to mailing labels and a directory.

1. Create a new, blank Word document. 2. Open the Mail Merge task pane. 3. Create mailing labels and change the document layout. 4. Create labels for a page printer and select the Avery US Letter , product number 5159 . 5. Select the recipients from an existing list. Browse to find and open the Access database WSGDB.ACCDB from the student data folder. Then, select the Customers table. Close the Mail Merge Recipients dialog box. 6. Insert merge fields to create the following label: <> <

> <>, <> <> <> 7. Copy the layout of the first label to all the labels. ( Hint: Use the Update all labels button.) 8. Preview the labels. 9. Merge all records to a new document. ( Hint: Use the Edit individual labels link.) 10. Close all open documents without saving them. 11. Open DIRECTRY.DOCX . 12. Create a Directory merge using the current document. 13. Select the recipients from an existing list. Browse to find and open the WSGDB.ACCDB from the student data folder. Then, select the AllItems table. Close the Mail Merge Recipients dialog box. 14. Insert merge fields as follows:

Description: Product #:

<>

<>

Price <> 15. Bold the Description line, including the inserted merge field. 16. Merge all records to a new document.

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