Outlook 2016 Introduction

Outlook 2016

Lesson 4 – Working with Components and Office

create a new message or reply to or forward a message. You can select (none) from both the New messages and Replies/forwards lists on the Signatures and Stationery dialog box if you do not want a signature to appear automatically.

If you use Outlook to manage multiple e-mail accounts, the same automatic signature may not be appropriate for all of your accounts. You probably wouldn’t want your business signature applied to the messages you send from your personal e-mail account. To specify a separate signature for each account you manage in Outlook, select the Outlook e-mail account from the E-mail account list before you specify an AutoSignature. When you start a new message, the automatic signature for your default e-mail account appears. However, you can use the Account button on the Ribbon to select another e-mail account. When you select another account, Outlook automatically replaces the existing signature with the one appropriate for that account.

Check Default Signatures

NOTE The Account button only appears on the toolbar in a Message window if you have multiple e-mail accounts set up.



Procedures

1. Click the File

tab.

2. Click Options . 3. Select Mail (if you’re not in an open message window). 4. Select the Signatures… button. 5. Select the desired e-mail account from the E-mail account list. 6. Select the New messages list. 7. Select the desired default signature. 8. Select the replies / forwards list. 9. Select the desired default signature.

10. Select.

.

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