Outlook 2016 Introduction

Lesson 7 – Managing Contacts

Outlook 2016

The Details button in the Show group allows you to add detailed information about a contact, such as a manager’s or assistant’s name, and other data. The Certificates page contains the digital IDs you need to include when sending e-mail to a contact, especially on the Internet. Certificates are digital signatures or encryption files that guarantee that the message came from you and has not been altered by someone else. The All Fields page allows you to customize the fields used to manage your contacts. When you enter contact names, addresses and phone numbers, Outlook separates them into parts and automatically inserts them into separate fields. If you prefer to enter name, phone and address details into individual fields, you can use the button for the field to open the corresponding dialog box. Additionally, if Outlook cannot identify the elements you entered in the Full Name or Addresses box, it will open the Check Full Name or Check Address dialog box for you to enter the separate field details.

The Contact window

NOTE The Location Information dialog box may open when you enter the first contact’s telephone number. You must complete this information before you can proceed. Enter your area code in the first box and then enter any other pertinent information.

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