Outlook 2016 Introduction

Outlook 2016

Lesson – Managing Contacts

NOTE You can quickly add contacts who work for the same company without re-entering the company information either by opening an existing contact who works for the same company or creating a contact at the company and then selecting the Save & New button and then the New Contact from Same Company command. You can also open a new Contact window by double-clicking in a blank area of the contact list. In a List view, you can add contacts using the Click here to add a new Contact row. Although the information you can enter is limited to the fields in the view, you can open the Contact window later to record additional information.

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P ROCEDURES

1. Open the Contacts folder.

2. Click the New Contact

button on the Home tab.

3. Maximize the Contact window, if necessary.

4. Enter the contact’s name in the Full Name box.

5. Enter additional information about the contact in the corresponding fields.

6. Select the File as list.

7. Select a format under which you want to file the contact.

8. Under Phone numbers , select the text box or click the button for the desired phone number field.

9. Enter the phone number.

10. Select OK to close the Check Phone Number dialog box, if applicable.

11. Select the text box under Addresses .

12. Type the first line of the address for the contact.

13. Press [Enter] to move to the next line of the address.

14. Type the additional address lines for the contact as desired.

15. To add details for an additional phone number, address or e-mail address, select the list arrow for the field.

16. Select the desired field name.

OFFICEPRO, Inc.

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