Outlook 2016 Introduction

Outlook 2016

Lesson – Managing Contacts

U SING THE I NDEX  D ISCUSSION

An alphabetical list of buttons, called the Contact Index , appears in the Business Cards and Detailed Business Cards views. Index buttons allow you to quickly jump to contact cards beginning with that letter. However, you may have used a character set from another language to enter contacts from another country.

You can display an alternate index of buttons in another language by clicking the

Contact Index button at the bottom of the index. If another language has been installed, you can select it from the button list. Outlook can display only two indexes. You can return the display to a single index by selecting the None option.

NOTE You can also use the Contact Options dialog box to hide and display an additional index. Do this by clicking the File tab , choose Options , then select People , and then the Contacts Index Options. You can also find a contact from any folder using the Search People box on the Home tab of any folder. You can type part of the contact’s first or last name, or the display as, company, or e-mail alias name into the Search People box and press [Enter] to find the contact. If Outlook finds a contact that meets the criteria, a summary window for that Contact opens. If Outlook finds several contacts that meet the criteria, you can select the contact from the Choose Contact dialog box, which displays the matching contacts. The Search People list displays all the contacts you have selected.

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P ROCEDURES 1. Display the Contacts list in Business Card or Detailed Business Card view.

2. Select an index button to jump to the first address card starting with that letter.

3. To display an alternate index in another language, click the Contacts Index button at the bottom of the index.

4. Select the desired language.

5. To hide an alternate index, click the Contacts Index

button.

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