Outlook 2016 Tips and Tricks

Outlook 2016

Lesson 4 – Managing Meetings

Steps

Practice Data

14. Select options as desired and then select the Send button. The Meeting window closes and the meeting requests are sent to the attendees and resources.

Click

S CHEDULING A R ESOURCE FOR A M EETING  D ISCUSSION

You can schedule a resource for a meeting just as you would schedule a person. Resources include conference rooms and equipment, such as a projector. To schedule a resource, the resource must be set up with its own mailbox, usually by the system administrator.

The same scheduling rules that apply to a person apply to a resource. When scheduling a meeting, you invite the resource and, if the resource is free, it will accept the meeting. If the resource is not free, it will automatically reject the invitation.

NOTE In order to schedule a resource, it must be set up with its own mailbox, usually by the system administrator. The system administrator can restrict the ability to schedule a resource. For example, the administrator can decide that only a manager can schedule a resource. Resources appear automatically in the Location box on the Appointments page in the Meeting window as well as in the To box.

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P ROCEDURES

1. Open the Calendar folder.

2. Select the Home tab.

3. Select the New Meeting

button.

4. Type the email address for each attendee.

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