Outlook 2016 Tips and Tricks

Lesson 4 – Managing Meetings

Outlook 2016

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S TEP - BY -S TEP

Accept/Decline meeting requests.

After your partner’s meeting request is delivered to your Inbox, your schedule should show a tentative meeting for that time slot. Open your Inbox folder. You should have received a Proposal Prep Meeting: invitation in your Inbox.

Select the Proposal Prep Meeting: invitation in the Reading pane , if necessary.

Steps

Practice Data

1. Select the Accept , Tentative , or Decline button as desired.

Click Accept

A drop down box appears, prompting you for a selection.

Click Send the response now

2. Select the desired option.

The desired option is selected and response is sent to meeting organizer.

You should receive an Accepted: Proposal Prep Meeting message in your Inbox. Select the message and view the message in the InfoBar.

Your Calendar should reflect that the meeting is no longer tentative, but shown as Busy.

P ROPOSING A N EW M EETING T IME  D ISCUSSION

If you would like to respond to a new meeting by proposing a new time, you can use the Propose New Time button to select a new time and respond to the invitation to the meeting. You can propose a new time from the Reading Pane or the Message window.

When you use the Propose New Time button, you should also use the AutoPick Next or Previous button to find a time that is open to all participants of the meeting. When using the Propose New Time button, the message is delivered with an InfoBar indicating that you have tentatively accepted this meeting, but would like to propose

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