Outlook 2016 Calendar Management

Lesson – Working with Tasks and To Do Bar

Outlook 2016

Notice that the Task Request: Review monthly newsletter:< your partner’s initials > message no longer appears in your Inbox.

Practice the Concept: Decline the Task Request for the Create meeting agenda task. Send the response now, without editing it. Notice that the message no longer appears in your Inbox.

Open the Tasks pane and notice that you now have a new Review monthly newsletter:< your partner’s initials > task in the task list. This is the task you accepted from your partner. Also notice that only one Create meeting agenda task, the one you assigned to another user, appears in the task list. The one assigned to you no longer appears in the task list since you declined it. The tasks you created and assigned to another student appear with a hand on the left side of the task icon. The task assigned to you, which you accepted, appears with hands on both sides of the task icon.

I NDICATING THE P ROGRESS OF A T ASK

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Discussion

If a task is assigned to you, you can accept or decline it, or you can assign it to someone else. If you accept the task, you can indicate your progress as you work on the task. This option helps you manage your overall workload. In addition, it allows other Outlook users to maintain task lists that include your tasks so that they can track your progress. You indicate your progress on a task by entering a percentage complete on the Task page in the Task window. You can further indicate your progress on the Details page in the Task window, where you can indicate the Total work (an estimation of the number of hours to complete the project) and the Actual work (the number of hours you have spent on the project).

If the task owner selected the option to keep an updated copy in his or her task list, a Task Update message will be sent each time the task recipient changes the task details.

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