Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson - Formatting Outlook Messages

Close the Message window without saving the changes.

R UNNING THE S PELLING AND G RAMMAR C HECKER  D ISCUSSION Activate the spelling and grammar checker to check spelling and grammar in a message after it is created. The spelling and grammar checks from the insertion point downward. You can check a word, sentence, paragraph, or selected text within a message. A word identified as misspelled appears in the Spelling and Grammar dialog box, with possible correct spellings in the Suggestions list box. There are several alternatives when a word is identified as incorrect. Select the correct spelling and change just the current occurrence or all occurrences of the misspelled word. If you know the correct spelling, type it directly in the Spelling and Grammar dialog box. If the word is correct, ignore the current occurrence or all occurrences of the word.

Another alternative for a correctly spelled word (such as a company name or technical term) is to add the word to the custom dictionary. In addition to searching for misspelled words, the spelling and grammar checker also identifies repeated words (such as the the ).

The Spelling and Grammar dialog box also identifies text with grammatical errors. Possible corrections appear in the Suggestions list box. After selecting a correction, use the Change button to correct the error.

If you are unsure why the spelling and grammar checker has identified the text, select the Explain button, which opens Outlook Help with an explanation of the violated grammatical. You can also choose to ignore a grammatical error once, ignore all occurrences by ignoring the rule, or just skip over the error to the next sentence.

Use the Undo button in the Spelling and Grammar dialog box to reverse any changes you made. After closing the dialog box, use the Undo command on the Quick Access toolbar to reverse your changes.

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