Outlook 2016 Intermediate/Advanced

Lesson – Managing Meetings

Outlook 2016

Steps

Practice Data

7. Select Options .

Click Options

The Options menu appears.

8. Point to the AutoPick command to display a list of schedules to check. The AutoPick submenu appears.

Point to AutoPick

9. Select the desired command to

Click All People and Resources , if necessary

indicate the schedules you want to check using AutoPick. The green and red bars in the calendar box move to display the next available time slot. 10. Continue to select the AutoPick next button to display other free time slots, if desired. The red and green bars in the calendar box move to select the next available time slot and the new times appear in the Meeting start time and Meeting end time boxes. 11. When a satisfactory time slot is located for all attendees and resources, you can finalize your invitation and press Send . The Meeting window opens with the To box completed and the insertion point in the Subject box.

Point to AutoPick

and Click All People and Resources again.

Click the Appointment

button .

12. Type a subject for the meeting.

Type Departmental Meeting:

The text appears in the Subject box.

13. Type a location for the meeting.

Select the Location field and type Conference Room A

The location appears in the Location box.

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