Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Managing Meetings

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S TEP - BY -S TEP Schedule a meeting.

Open the Calendar pane and display the schedule for the current day.

Pair up with a fellow student so that you can exchange meeting requests. Use the Date Navigator to select next Thursday on the Calendar. In the Day view, click the 9:00 AM time slot.

Steps

Practice Data

1. Select the Home tab.

Click Home

The Actions menu appears.

2. Select the New Meeting button.

A new appointment form opens with a To… field.

Click

3. Click the Scheduling Assistant button OR the button might only read as Scheduling . The Scheduling window appears.

Click

4. Select Add Attendees .

Click Add Attendees

The Select Attendees and Resources dialog box opens.

5. Add the attendees and resources to the meeting. The attendee names and resources appear in the appropriate boxes. 6. Drag the red and/or green bar in the calendar box to adjust the length of the meeting. The length of the meeting is adjusted in the calendar box and the Meeting end time box.

Select the name of your partner and select Required .

Drag the red and/or green bar so that the red bar starts at 10:30 am and the meeting is scheduled for 1-1/2 hours (the green bar should start at 9:00 am )

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