Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Customizing Views

E XERCISE

C USTOMIZING V IEWS

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T ASK Customize views.

1. Switch to the Tasks folder and display the Simple List view.

2. Import the TASKS.CSV file, which is a Comma Separated Values file, and replace duplicates with items imported.

3. Move the Due Date column to the left of the Subject column.

4. Format the Due Date column. Make the column 20 characters wide and center the column data. Format the Complete field by changing the format of the field to Yes/No . 5. Create a new automatic formatting rule named Goals for the Simple List view. This rule will display tasks assigned to the Goals/Objectives category in the color blue.

6. Delete the Goals automatic formatting rule.

7. Group the items by Categories in ascending order and by % Complete in descending order. Expand all groups.

8. Reset the Simple List view and apply the view.

9. Create a custom view for the Inbox folder based on a copy of the Messages view. Name the custom view Training and select the All Mail and Post folders option. 10. Filter the view to show only messages with the word training in all frequently- used fields.

11. Change the font of the rows to Times New Roman , 11 points.

12. Save the custom view, but don’t apply it.

13. Have a student send a message to you with the subject Sales training . After you receive the message, select the Training view.

14. Delete the Training view and apply the Messages view.

15. Have a student send a message to you. Then use the Ways to Organize pane to color messages from that student in the color of your choice. Delete the rule to color messages from the sender. ( Hint: Open the Automatic Formatting dialog box.)

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