Outlook 2016 Intermediate/Advanced

Lesson – Working with Folders and Forms

Outlook 2016

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S TEP - BY -S TEP

Archive a folder.

Create a new message with the subject Archive Test . Save the message without sending it. Close the Message window and display the Folder List pane.

Steps

Practice Data

1. Select the folder you want to archive. The folder is selected.

Click Drafts

2. Select the File tab.

Click

The File tab opens the Backstage view.

3. Select the Tools menu.

The Tools submenu appears .

Click

Clean

4. Select the Clean Up Old Items command. The Archive dialog box opens. 5. Select the Archive this folder and all subfolders option.

Click A rchive this folder and all subfolders , if necessary

The Archive this folder and all subfolders option is selected.

6. Select the Archive items older than list. A calendar opens.

Click Archive items older than

7. Select the desired date.

Scroll through the calendar months as necessary and click tomorrow’s date

The desired date is selected.

8. Select OK .

Click

The Archive dialog box closes and the contents of the designated folder are archived.

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