Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Working with Folders and Forms

A Microsoft Outlook warning box opens, asking you to verify the future date. Select Yes to continue. Notice that the item no longer appears in the view.

Scroll to the bottom of the Folder List. Expand the Archive Folders group and select the Drafts folder. The Archive Test message and all other messages from your mailbox Drafts folders are moved to the archive file.

Close the Archive Folders group.

C REATING A F ORM  D ISCUSSION

Outlook items (such as messages, tasks, meetings, and contacts) are based on forms. Forms contain fields, options, and other controls used to enter and display data about Outlook items. Even though Outlook provides the default forms used for the various Outlook components, you can create custom forms as well and use them to provide special functionality and to collect data. For example, if a public folder on the Exchange server is designed to let others submit sales leads, create a custom form that enables authorized users to enter and display the data. Create a custom form by modifying an existing Outlook form or by creating a form from a Microsoft Office file. Create a form by opening a new item on which you want to base the form. For example, if you want to create a form similar in function to a contact form, open a Contact item, access the Design environment, and then add, remove, and position the form controls (such as address fields, option buttons, combo boxes, and list boxes) as desired. If you wish to include text in the forms message body, enter the text before opening design mode. When you have finished designing the form, publish it for use in a public folder.

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