Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Setting Message and Security Options

Create a new message. Select the Options tab in the Ribbon . Select the More Options launcher arrow to open the Message Options dialog box. Notice that the Expires after option is set to 60 days from today. Close the Message Options dialog box and the Message window.

Open the Advanced E-mail Options dialog box. Deselect the Messages expire after...days option. Select OK to close all open dialog boxes.

R EADING M ESSAGES IN P LAIN T EXT  D ISCUSSION

HTML formatted email provides options for including more features such as tables and richer effects in messages. However, viruses and small programs (macros and scripts) that can harm your computer can be embedded in HTML code. You can be vulnerable to these problems if you read HTML formatted email sent to you.

If you are concerned about malicious content in HTML mail, Outlook includes two options you can enable. One option is to read all standard mail in plain text. Then, only digitally signed mail opens in HTML format. If you want complete protection, you can also enable the option to open digitally signed mail in plain text.

When you enable plain text options, all existing and new messages open in plain text, and any formatting that was included is not displayed. When you open an HTML formatted message, an InfoBar appears at the top of the Message window indicating that the message was converted to plain text. If you trust the sender, use the InfoBar menu to display the message as HTML.

When HTML messages are converted to plain text, the original formatting is not lost. Deselecting the plain text option displays all messages as originally created.  P ROCEDURES

1. Select the File tab

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2. Select the Options command.

3. Select the Trust Center command.

4. Select the Trust Center Settings… button

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5. Select the E-mail Security option.

6. Select or deselect the desired Read as Plain Text settings.

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