Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Setting Message and Security Options

Steps

Practice Data

1. Select the Mail category. The Mail page opens.

Click Mail

2. Select the Reading Pane button.

Click

The Reading Pane dialog box opens.

3. Select or deselect the desired options. The desired options are selected or deselected. 4. Select OK to close the Reading Pane dialog box. The Reading Pane dialog box closes and the Reading Pane settings are saved.

Click Mark item as read when selection changes to deselect it

Click

5. Select OK .

Click

The Options dialog box closes.

Open the Inbox folder. Send a new message to yourself and a fellow student. The subject of the message is Reading Pane Options and the message text is Testing read status . Make sure that the Reading Pane is enabled. You should receive two new messages. Click the first new message, then click the second. Notice that both messages remain marked as unread.

Open the Reading Pane dialog box and select the Mark item as read when selection changes option. Select OK to close all dialog boxes. Click an unread message if necessary, then click another message. Notice that the first message is marked as read as soon as you select the next message.

C HANGING D ESKTOP A LERT S ETTINGS  D ISCUSSION

A Desktop Alert is a message box that appears in front of the current window when a new email message, meeting request, or task request arrives. The Desktop Alert announces who the item is from and the subject. Selecting the Desktop Alert opens the item. Flag or delete email without opening your Inbox or the message using the icons in the Desktop Alert. Desktop Alerts are enabled or disabled in the E-mail Options dialog box.

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