Outlook 2016 Intermediate/Advanced

Outlook 2016

Lesson – Organizing Outlook Items

Steps

Practice Data

6. Select Add .

Click

The selected field is removed from the Available fields list box and appears in the Show these fields in this order list box. 7. Select Move Up or Move Down to reposition the field in the list box as desired. The field moves accordingly.

Click Move Up until Business Address State is under Business Phone

8. Select OK .

Click

The Show Fields dialog box closes.

Scroll the information viewer to the right to view the new field after the Business Phone field. Notice that the field label is abbreviated to display Busine... . Resize the field to read Business Address State .

Switch to the Business Card view, then return to the Phone view. Click the View tab and in the Current View group click the Reset View button. Select OK when prompted to reset the view.

R EMOVING F IELDS FROM A V IEW  D ISCUSSION

Any field can be viewed in an item window and does not necessarily need to appear in a view. You can remove a field from a view if you no longer need it. By displaying only the fields that you need to access quickly, a view can provide a summary of the most important or key data.

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