Outlook 2016 Rules and Quick Steps

Lesson 3 – Working with Files and Applications

Outlook 2016

I MPORTING D ATA INTO AN O UTLOOK F OLDER  D ISCUSSION

Outlook allows you to import information from other files. In this way, you can update your Outlook folders with data from other sources such as a database, a personal organizer program, or sales contact software. You can import from other personal information management programs such as ACT!, Schedule+, Lotus Organizer, or from a personal address book ( .pab ) or personal folder file ( .pst ). Supported file types include comma-separated and tab-separated values, Microsoft Access, and Microsoft Excel. You can also import vCard and vCalendar files, as well as Internet mail account settings, mail, and addresses.

Outlook examines the file you are importing and compares the fields in it to the fields in the destination folder. If the fields do not match, you must select the Map Custom Fields button on the final page in the Import a File dialog box to map the fields. This way, you can ensure that the desired data is imported properly.

Import a file into Outlook

NOTE You may need to install the Outlook translators to import data from other programs. If you need to install the translators, Outlook prompts you when you import a file to install the translators from the original installation source.

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