SharePoint 2016 End User

Lesson 1 – Accessing and Navigating SharePoint Sites

SharePoint 2016

VERSION

DESCRIPTION

This version is a separate tool that provides enhanced web design capabilities that allow you to customize the look, feel, and navigation of your SharePoint site. These are online variants of SharePoint that allow organizations to use SharePoint features, but the SharePoint servers are maintained in the cloud. SharePoint online versions vary depending on the service plan with which they are associated.

Microsoft SharePoint Designer

Microsoft SharePoint Online and Office 365™

S HARE P OINT S ITES SharePoint sites are websites that run on a SharePoint server and offer the collaboration features and capabilities provided by SharePoint. At the most fundamental level, SharePoint sites are websites accessed most commonly through browsers. Your supervisor, HR contact, or IT contact should provide you with a URL and user account that allows you to access the SharePoint sites that you will be working with. You may also access SharePoint features or documents stored in SharePoint through Microsoft Office applications. This access should be configured for you, and you should receive instructions on how to access documents stored in SharePoint through your Office applications. S HARE P OINT G ROUPS Access to SharePoint sites, whether you can open the site, and what actions you can take in a site, are determined by permissions that have been associated with a group or user account. Typically user accounts are added to one of the following three SharePoint groups (most commonly, the members group) to provide access rights. The bottom line is that you should have the ability to perform the tasks in SharePoint that are required for your job. If you do not, contact your supervisor or IT support staff and ask them to help.

GROUP

ACCESS RIGHTS

Visitors

Have permissions to view and read content.

Members

Have permissions to read, contribute, modify and delete site content.

Have the same permissions as members and additional permissions to approve content, create new sites and structures, and modify the overall site.

Owners

S HARE P OINT P ERMISSION L EVELS Permission levels are rights that are granted to users or groups that provide access to, and allow you to perform actions on a SharePoint site. Administrators assign default permissions to users and groups, or may choose to customize permissions. The following table lists the default permissions in SharePoint 2013. Depending on the site template used to create the SharePoint site (i.e. Team site or Publishing site), some permission levels may not be available.

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