SharePoint 2016 End User

SharePoint 2016

Lesson 2 – Working with Documents, Content, and Libraries

LIBRARY TYPE

PURPOSE

Allows you to store, organize, sync, and share documents, spreadsheets, and presentations. Any type of file can be uploaded to this type of library. New files created in this library are limited to a single type (i.e. Word, Excel®, PowerPoint®, etc.) chosen by the site owner. Allows you to store and manage business forms like status reports, purchase orders or other forms your organization may use. Forms libraries store form data in XML and provide more options for transforming and reusing the data. Form libraries require a compatible XML editor such as Microsoft® InfoPath®. A wiki page, like wiki websites, form an interconnected set of web pages that are easy to edit and contain text, images, and rich content, as well as SharePoint components. Wikis are a good way to collaboratively build and update content on selected topics. In some respects, wikis are like living documents that are constantly being updated and improved by everyone using the wiki. Allows you to store and share pictures. This library is optimized for storing and displaying pictures and has slideshow capability.

Document

Form

Wiki Page

Picture

Data Connection Stores files that contain information about external data connections. For example, if you have a spreadsheet that collects information from multiple data sources such as an Access® database, a SQL Server database, and from an XML data source, you can use the Data Connection Library to create data connections that link the spreadsheet to the required data

sources. The spreadsheet remains centrally stored and shared in SharePoint, and gets updated automatically from the connected data sources without the need to manually update it. Allows you to create and manage report and dashboard pages. These types of pages track metrics, goals, and business intelligence information. The reports and dashboards are Excel based. Allows you to store and manage rich media assets such as image, audio, and video files. This library supports a variety of media content.

Report Library

Asset Library

M ICROSOFT O FFICE W EB A PPS Microsoft Office Web Apps are online versions of Microsoft Word, Excel, PowerPoint, and OneNote that are designed to allow users to view and edit Office documents from anywhere using a web browser. Office Web Apps are considered companion versions to Office applications and are not as fully featured. Office Web Apps integrate with Microsoft SharePoint, providing enhanced features for document libraries, including the ability to view, share, and edit documents from PCs, tablets, and smartphones over the web.

OFFICEPRO, Inc.

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