SharePoint 2016 Site Owners

Lesson 4 – Adding and Configuring Lists

SharePoint 2016

TOPIC A: A DDING L IST TO A S HARE P OINT S ITE Aside from collaborating on documents in your SharePoint site, your team needs to store, share and track information. In this topic, we will add common list types to your SharePoint site. C OMMON TYPES OF L ISTS SharePoint 2013 provides template for common types of list for site owners to quickly and easily add functionality to their SharePoint sites without having to create them from scratch every time. The site owner can add multiple of the same type of list if needed. For example, if you need to track schedules for two projects a site owner could add two calendar lists. The following are the common types of lists SharePoint provides:

LIST TYPE

DESCRIPTION

Announcements

Displays short announcements. Typically used on home pages for organizations, teams, and projects. Expiration dates can be set for announcements so that the list remains current. Provides familiar day, week, month calendar views and stores calendar items such as meetings, events, vacations, and holidays. Often used for team and project calendars. Stores and organizes typical contact information. Your SharePoint site might have multiple contact lists for internal contacts, partner contacts, vendor contacts, and customer contacts. Creates a threaded discussion board where people can post and reply to questions. Often used in corporate, departmental, team, and project sites to facilitate discussion on matters of interest. Stores URLs (hyperlinks). These links may be on internal intranet sites, or external sites on the Internet and are any links that people feel are useful. Links may be used to store a list of all the key internal websites for an organization, or websites of key partners when used in a project site. Tracks support tickets (also known as trouble tickets or support requests) for an organization. This list allows you to follow the progress of the issue until the issue is resolved and closed. This list is often used on help desk sites to track support issues. Used to take polls, this list records and tracks responses to a specific list of questions. Survey lists usually collect feedback in areas of long term interest to the organization, such as employee feedback on corporate policies, or customer feedback on help desk services. Stores task items. This list is often use to store tasks, action items, and due dates for departments, teams or projects. The task list can be synchronized with Microsoft® Outlook® to allow users to add and work with tasks through either interface.

Calendar

Contacts

Discussion Board

Links

Issue Tracking

Survey

Tasks

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