SharePoint 2016 Site Owners Advanced

SharePoint 2016

Lesson 1 – Configuring Site Metadata

TOPIC B: C REATE N EW C ONTENT T YPE One of the most powerful ways you can customize SharePoint is to add custom content types that enable SharePoint to identify and managed industry, project, or organization specific information. C ONTENT T YPES A content type is a reusable collection of metadata such as columns, behaviors, and other settings that define a category of items or documents in a SharePoint list or document library. Content types enable you to manage the settings for a category of information in a centralized, reusable way. SharePoint comes with many content types already defined, including: • Digital assets such as audio, video, and images. • Document content types such as documents, a basic page, or a wiki page. • List content types such as announcements, issues, schedule, and tasks. • There are many other content types defined for business intelligences, community assets, folders, and work groups. Essentially, all objects, organizational structures, and data items such as documents are all defined as content types, which allows metadata to be associated with those items.

Figure 3-1: Content types.

C USTOM C ONTENT T YPES Create a custom content type in SharePoint whenever you need to define and describe data that needs to be stored and tracked and must have a defined set of metadata describing it. Content types can describe data to be input, such as human resource information for employee records, or type of file that needs to be stored in SharePoint. You can view, create, and configure custom content types from the site settings pages, by selecting Site content types under the Web Designer Galleries group. For example, if an organization wants to track employee information, they might make a list content type named "HR Employee Data" and create site columns for employee ID, hire date, benefit level, wage level, and so forth. A list can be created based on that content type, and

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