SharePoint 2016 Site Owners Advanced

Lesson 1 – Configuring Site Metadata

SharePoint 2016

ACTIVITY: E NABLE E NTERPRISE K EYWORDS

Before You Begin You should be logged into your Human Resources site. Scenario You want to improve the searchability of your policies and procedures so employees can find them with ease. In this activity, we will enable Enterprise Keywords . 1) Review default Document Properties. a) In the Quick Launch, click Policies and Procedures . b) Right-click the Open Menu (…) next to the Vacation Policy document and select Properties and click OK to check out if necessary. c) Observe the Name and Title document properties. d) Click Cancel .

2) Enable Enterprise Keywords in a library. a) In the Quick Launch, click Policies and Procedures . b) Click the Library tab and click the Library Settings button.

c) Under Permissions and Management , click Enterprise Metadata and Keyword Settings . d) Under Enterprise Keywords , check Add an Enterprise Keywords column to this list and enable Keyword synchronization . e) Click OK .

3) Review default Document Properties. a) In the Quick Launch, click Policies and Procedures . b) Right-click the Open Menu (…) next to the Vacation Policy document and select Properties and click OK to check out if necessary. c) Observe the new Enterprise Keywords field. d) Click in the Enterprise Keywords field and type PTO . If a list of suggested keywords pops up with PTO as a suggestion, click it to select it. e) Then type a ; and add Time Off . f) Click Save . g) Right-click the Open Menu (…) next to the Vacation Policy document, hover your cursor over Advance and select Check In . h) In the Comments field, type Added keywords .

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