SharePoint 2016 Site Owners Advanced

Lesson 1 – Configuring Site Metadata

SharePoint 2016

E XAMPLE U SAGE S CENARIOS FOR C USTOM S ITE C OLUMNS There are an unlimited number of potential uses for custom site columns. The following table lists some examples of custom site columns, grouped by category.

CATEGORY

HOW SITE COLUMNS MIGHT BE USED EXAMPLE SITE COLUMNS

To associate customer names or other customer metadata with documents related to the customer.

Customer

• Customer Name • Customer Address • Customer Phone Number • Customer Web Site • Customer PO Number • Project Name • Project Manager • Project Funding Approver • Project Cost Center • Primary Legal Contact • Case Number • Paralegal Contact • Applicable Ordinances/Laws • Development Cycle (Alpha, Beta, RC1, etc.) • Release Date • Development Languages / Technologies • Quality Assurance Test Passes Completed • Revision Number • Product Specification Reference • Service Level Agreement • Employee Number • Employee Cost Center • Employee Status (FTE, Part Time,

Project

To associate project names or other project metadata with documents, files, and lists used in the project.

Legal

To associate legal or regulatory information such as a case number with data stored in SharePoint.

Technical

To associate any desired technical information with a product, project or service. For example, you might associate a revision number of a new release of software.

Human Resource

To organize data, documents, and other information for distribution or access to employees that match criteria stored in metadata.

• Contract, and more) • Employee Pay Grade • Employee Benefit Level • Internal Cost Center • Client PO Number • Grant Number

Funding Source To track funding sources for projects, resources, or budgetary purposes.

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