Project 2013 Intermediate

Project 2013

Lesson 1 – Working with Calendars

7/28/16 . Switch to the Gantt Chart view. Point to the task bar for the 9 Select Subcontractors task and notice that the task, while still showing a duration of one week, is scheduled from Monday through Thursday for a total of four business days. The scheduling change occurred because the Superintendent works more than eight hours a day.

Practice the Concept: Scroll to view the 5 Request Bids task and point to the Gantt bar for the task to see that it starts on 6/24/16 and finishes on 6/30/16 , with a duration of 1 week . Notice that the task duration includes two days marked as nonworking time ( 6/25/16 and 6/26/16) .

Practice the Concept: Adjust the electricians’ working times because they do not work Fridays. Instead, they only work Mon-Thurs from 8 AM to 7:00 PM with a break from 12 to 1 PM.

C HANGING R ESOURCE A VAILABILITY O VER T IME

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Discussion

In addition to changing a resource’s working and nonworking time, you can also create a resource calendar by changing a resource’s availability over time. When you change availability, you indicate the maximum units available for a resource during certain time periods. For example, a project starts September 1 and ends on November 30. A particular resource is available to work on the project, but only during the months of September and October. You could change the resource’s availability to indicate that the resource is available (units = 100%) during those two months, and not available (units = 0%) during the month of November. Then, if you attempt to assign that resource to a task in November, the resource will be identified as overallocated. In most resource views, overallocations appear in red. After you change a resource’s availability, the Max. Units field in the Resource Sheet reflects 0%, indicating that the maximum unit value varies over time and one value does not apply to this particular resource. To view the resource’s availability, you can open the Resource Information dialog box for the resource and view availability on the General page.

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