Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

NOTE Use the [Tab] key to move to the next field in the Edit Data Source dialog box, and the [Shift+Tab] key combination to move to the previous field. When you press the [Tab] key at the end of a record, a new record appears with the insertion point in the first field. You can also use the New Entry button to create a new data record. Carry out this part of the mail merge process by displaying the Mailings tab, and selecting the Edit Recipient List button in the Start Mail Merge group. If you are resuming the mail merge process later, select the Edit recipient list link in Step 3 of 6 in the Mail Merge task pane to display the Mail Merge Recipients dialog box.

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P ROCEDURES 1. Double-click the data source file name in the Mail Merge Recipients dialog box Data Source list. 2. Type the desired information into the first field. 3. Press [Tab] . 4. Enter information as desired into the remaining fields of the record.

5. To add another record, select the New Entry button

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6. Enter information as desired into additional records.

7. After you finished entering all desired records, select

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8. Confirm the action as appropriate. Select to confirm saving the changes to the data source. (Optionally, select Cancel to return to the Edit Data Source dialog box, or select No to close the data source without saving your changes.)

9. Select

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S TEP - BY -S TEP Enter records into a recipient list.

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