Word 2016 Intermediate/Advanced

Lesson 8 – Using Mail Merge

Word 2016

Steps

Practice Data

1. Double-click the data source file name in the Mail Merge Recipients dialog box Data Source list. The Edit Data Source dialog box appears with the insertion point in the first field. 2. Type the desired information into the first field. The text is displayed in the first field.

Double-click SALES1.MDB

Type Ms.

3. Press [Tab] .

Press [Tab]

The insertion point moves to the next field in the first record.

4. Enter information as desired into the remaining fields of the record. The information appears in the data fields.

Complete the first record with the information shown in the table below, leaving the Address Line 2 field blank.

5. To add another record, select the New Entry button.

Click

A new, blank data record is displayed.

6. Add information as desired in additional records.

Add the two records below the first table to the data source.

The information is entered in the new records.

7. After adding all the desired records, select OK . A Microsoft Office Word message box opens asking you to confirm that you want to update your recipient list and save the changes to the data source file. 8. Confirm the action as appropriate. Select Yes to confirm saving the changes to the data source. The Microsoft Office Word message box and Edit Data Source dialog box close. The records appear in the Mail Merge Recipients dialog box.

Click

Click

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