Word 2016 Intermediate/Advanced

Word 2016

Lesson 8 – Using Mail Merge

E XERCISE

U SING M AIL M ERGE

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T ASK Use mail merge to send a letter to a list of recipients.

1. Open INTRVW1 . DOCX and display the formatting marks, if necessary. 2. Deselect the Show field codes instead of their values option and set Field shading to Always , if necessary. ( Hint: Go to Options in the File tab, then select the Advanced page.) 3. Begin the mail merge by opening the Mail Merge task pane. 4. Create a letter to send to a group of people using the current document. 5. Create a new list of recipients. Customize the data source by removing the following fields: Company Name , Address Line 2 , Home Phone , Work Phone , and E-mail Address . 6. Add the following fields to the data source: Appt Date and Appt Time . Move the Appt Date field below the Last Name field then, move the Appt Time field below the Appt Date field.

7. Save the data source as prosp1 . 8. Add the following data records:

Addressee

Appointment Date

Appointment Time

Mr. John Smith 305 Windsor Drive Media, PA 19107 USA

October 1

9:30 AM

Ms. Samantha Jones 654 Second Avenue King of Prussia, PA 19406 USA Mr. George Adams 777 Coldstream Lane Aston, PA 19108 USA

October 3

10:00 AM

October 4

9:45 AM

9. Use the Mail Merge Recipients dialog box to sort the records in ascending order by Last Name .

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