Word 2016 Tracking Changes Explained

Word 2016

Lesson 2 – Protecting a Document

Practice Data

Steps

Click Review

1. Select the Review tab on the Ribbon . The Review tab is displayed. 2. Select the Restrict Editing button in the Protect group. The Restrict Editing task pane opens.

Click

R ESTRICTING D OCUMENT F ORMATTING  D ISCUSSION

When team members work together creating and revising a large document, you may want to control the changes people can make to the document. The Restrict Editing task pane lets you apply two types of restrictions to a document: formatting and editing.

The Formatting restrictions section in the task pane provides options to select the styles users can apply to the document. The selected styles are locked into the document and all other styles and formatting options are unavailable. If you are only protecting the document for formatting changes, you can enforce your restrictions with a password. If you do not include a password, anyone can stop the document protection; otherwise, only those with the password can remove the protection. Save the document to save your restriction settings.

When you open a protected document, you can also open the Restrict Editing task pane to view the restrictions applied to the document. If the document is protected with restricted formatting, an Available styles link appears in the task pane. Clicking the link opens the Styles task pane which displays only the selected styles available.

When you want to remove protection from a document, select the Stop Protection button in the Restrict Editing task pane and enter the password, if applied.

OFFICEPRO, Inc.

Page 51