Word 2016 Practical Mail Merge

Word 2016

Lesson 2 – Merging Mailing Labels and Directories

Steps

Practice Data

3. Under Use an existing list , select the Browse link. The Select Data Source dialog box appears .

Click

4. Select the Look in list.

Click Look in

A list of available drives appears.

5. Select the drive where the data source is stored. A list of available folders and files appears in the right-hand part of the Select Data Source dialog box. 6. Double-click to open the folder where the data source is stored. A list of available files appears. 7. Select the desired data source file. The file name is selected. 8. Select the left-hand part of the Open button. The Select Data Source dialog box closes. The Mail Merge Recipients dialog box opens with the data source records displayed.

Click the student data drive

Double-click the student data folder

Click CUSTDB.DOCX

Click

9. Select OK .

Click

The Mail Merge Recipients dialog box closes.

I NSERTING L ABEL M ERGE F IELDS  D ISCUSSION

Label merge fields are inserted directly into the main document. Set up the first label as desired, making sure to include all the necessary punctuation and spacing. For example, if you insert the Title and LastName fields on the first line, you should include a space between the two merge fields.

After the first label is set up, use the Update all labels button to copy the merge fields to the remaining labels.

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